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Deputy University Secretary job at Lira University | Apply Now
Are you looking for Administrative jobs in Uganda 2025 today? then you might be interested in Deputy University Secretary job at Lira University
About the Organisation
Lira University is a public institution of higher learning in Uganda dedicated to providing quality, affordable education that empowers individuals and contributes to the development of the region and country. Established in 2007, the university has earned a strong reputation for its academic rigor and commitment to producing skilled graduates who are well-prepared for the workforce. Lira University fosters a collaborative and supportive work culture, offering faculty and staff professional development opportunities, a focus on work-life balance, and a commitment to personal growth.
The institution offers a wide range of job opportunities across various academic and administrative roles, with flexible work arrangements for certain positions. As a relatively young institution, Lira University has rapidly evolved, offering diverse programs in health sciences, business, education, and technology, and is dedicated to using innovative teaching methods and technological integration to enhance learning outcomes. With a strong regional presence, the university is committed to extending its reach and impact across northern Uganda and beyond.
The core values of excellence, inclusivity, integrity, and social responsibility guide its educational and community outreach efforts. Lira University is also dedicated to corporate social responsibility, supporting local community initiatives and promoting education, health, and economic development in the region. For more information, visit www.lirauniversity.ac.ug.
Full Time
Job Title
Deputy University Secretary job at Lira University
Lira University
Job Description
Job Title: Deputy University Secretary
Organisation: Lira University
Duty Station: Lira, Uganda
Job Summary: To deputize the University Secretary in providing strategic leadership in the administration and management of the University’s governance, human resource, legal, and general administrative functions in order to ensure efficient and effective delivery of University services.
Duties, Roles and Responsibilities
Assist the University Secretary in planning, budgeting, and implementation of activities for the Office.
Support the initiation, review, and implementation of administrative policies, procedures, standards, and terms and conditions of service for the University.
Coordinate the provision of administrative and support services across the University.
Interpret, guide, and coordinate the implementation of Council and Senate policies, decisions, and resolutions.
Monitor and advise on the management of the University’s human resources, including welfare, maintenance of staff records, and administration of benefits and emoluments.
Provide administrative and secretarial support to the University Council, Senate, and their Committees, including timely preparation and distribution of agenda, minutes, and reports.
Coordinate the formulation, implementation, and review of administrative and human resource regulations and guidelines.
Supervise and appraise the performance of administrative staff in the University Secretariat and ensure adherence to performance management standards.
Support the University Secretary in ensuring compliance with statutory and regulatory requirements governing higher education institutions.
Oversee the management of legal matters in liaison with the Legal Office and represent the University in administrative and quasi-judicial matters as delegated.
Coordinate and manage official communication, correspondences, and records within the University Secretariat.
Draft and circulate administrative pronouncements and circulars arising from Council deliberations and resolutions.
Participate in the development and implementation of the University Strategic Plan and annual work plans.
Represent the University Secretary in official functions and meetings as assigned.
Perform any other related duties as may be assigned by the University Secretary.
Key Outputs
Annual work plans and budgets for the Office of the University Secretary prepared and implemented.
Administrative and human resource policies, procedures, and standards developed, reviewed, and implemented.
Administrative and support services effectively coordinated.
Council and Senate administrative decisions and resolutions implemented and monitored.
Human resource management monitored and effectively guided.
Secretariat services to Council, Senate, and Committees efficiently provided.
Accurate and timely minutes, reports, and administrative records produced and maintained.
Legal and governance compliance ensured.
Administrative circulars and pronouncements drafted and disseminated.
The University represented effectively in delegated administrative matters.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
An Honors Bachelor’s Degree in Arts, Social Sciences, Development Studies, Social Work and Social Administration, Management Science, Law, Commerce (Management option), Business Administration (Management option) or a related field from a recognized awarding Institution.
A Post Graduate Diploma in Public Administration, Management, Educational Planning and Management or a related field.
A Master’s degree in any of the following fields: Public Administration and Management, Human Resource Management, Educational Planning and Management, Business Administration (Management option), or Management Studies from a recognized institution.
A Certificate in Administrative Law is an added advantage.
Professional Qualifications
Membership in a recognized professional body (e.g., Uganda Association of Public Administration and Management (UAPAM), Association of Secretaries and Administrative Professionals in Uganda (ASAPU), Uganda Public Sector Human Resource Managers Network (UPSHRMNet), Human Resource Managers Association of Uganda (HRM-U) is an added advantage.
Essential Skills and Competencies
Proven leadership, management, and decision-making abilities.
Excellent communication, interpersonal, and negotiation skills.
High integrity, confidentiality, and ethical conduct.
Strong analytical and problem-solving skills.
Excellent report writing and presentation skills.
Ability to plan, organize, and coordinate multiple activities simultaneously.
Broad knowledge of the legal, policy, and regulatory framework governing public universities in Uganda.
Proficiency in computer applications relevant to administrative and management functions.
Work Experience
At least six (6) years of progressively responsible administrative or management experience in a reputable organization, three (3) of which should have been at a senior management level (equivalent to Principal Officer in Government service).
Experience in a higher education institution or public sector administration is an added advantage.
Age Limit
Must be 45 years of age and above at the time of application, in line with the Uganda Public Service Commission and Education Service Commission guidelines.
How to Apply
ONLINE APPLICATION ONLY!
Interested candidates are advised that applications for this position must be submitted online. To apply, please click on the "Apply" button below.
