Deputy University Secretary job at Lira University | Apply Now

• Assist the University Secretary in planning, budgeting, and implementation of activities for the Office.

• Support the initiation, review, and implementation of administrative policies, procedures, standards, and terms and conditions of service for the University.

• Coordinate the provision of administrative and support services across the University.

• Interpret, guide, and coordinate the implementation of Council and Senate policies, decisions, and resolutions.

• Monitor and advise on the management of the University’s human resources, including welfare, maintenance of staff records, and administration of benefits and emoluments.

• Provide administrative and secretarial support to the University Council, Senate, and their Committees, including timely preparation and distribution of agenda, minutes, and reports.

• Coordinate the formulation, implementation, and review of administrative and human resource regulations and guidelines.

• Supervise and appraise the performance of administrative staff in the University Secretariat and ensure adherence to performance management standards.

• Support the University Secretary in ensuring compliance with statutory and regulatory requirements governing higher education institutions.

• Oversee the management of legal matters in liaison with the Legal Office and represent the University in administrative and quasi-judicial matters as delegated.

• Coordinate and manage official communication, correspondences, and records within the University Secretariat.

• Draft and circulate administrative pronouncements and circulars arising from Council deliberations and resolutions.

• Participate in the development and implementation of the University Strategic Plan and annual work plans.

• Represent the University Secretary in official functions and meetings as assigned.

• Perform any other related duties as may be assigned by the University Secretary.

Key Outputs

• Annual work plans and budgets for the Office of the University Secretary prepared and implemented.

• Administrative and human resource policies, procedures, and standards developed, reviewed, and implemented.

• Administrative and support services effectively coordinated.

• Council and Senate administrative decisions and resolutions implemented and monitored.

• Human resource management monitored and effectively guided.

• Secretariat services to Council, Senate, and Committees efficiently provided.

• Accurate and timely minutes, reports, and administrative records produced and maintained.

• Legal and governance compliance ensured.

• Administrative circulars and pronouncements drafted and disseminated.

• The University represented effectively in delegated administrative matters.