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Project Document Coordinator job at Aldelia | Apply Now
Kampala, Uganda
Full Time
Are you looking for administrative jobs in Uganda 2025 today? then you might be interested in Project Document Coordinator job at Aldelia
About the Organisation
ALDELIA is a premier global service provider specializing in Human Capital and Corporate Social Responsibility (CSR). Their core offerings include expert recruitment services (headhunting) for both local talent and expatriates, comprehensive payrolling management, efficient outsourcing solutions, and technical assistance. With operations spanning over 35 countries across Africa, the Middle East, and South America, ALDELIA is committed to delivering exceptional human resource solutions tailored to meet the unique needs of diverse markets.
Aldelia, founded in 2005 by Cédric Filet in London, is a global human resources advisory firm dedicated to delivering compliant, world-class, and innovative HR solutions to companies and communities, with a particular focus on emerging markets in Africa and Latin America. The company has earned a reputation for excellence and professionalism, establishing itself as a trusted HR partner for over 7,000 blue-chip multinationals and SMEs across more than 30 countries.
Aldelia fosters a diverse and inclusive work culture, emphasizing continuous learning and development, and offers various career opportunities through its global network. The firm's evolution includes the creation of Areeba Jobs in 2019, Africa's first AI-assisted job-matching platform, and Areeba Skills in 2021, a skills observatory platform, reflecting its commitment to innovation.
With a strategic ambition to establish a presence in every African country and expand in Latin America by 2026, Aldelia aims to be the top Pan-African HR partner for permanent recruitment and workforce outsourcing. Upholding core values of compliance, partnerships, culture-fit, expertise, and creating positive change, the company actively engages in corporate social responsibility initiatives, nurturing growth and delivering positive impact in the communities it serves. For more information, visit their official website at www.aldelia.com.
Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.
Job Title
Project Document Coordinator job at Aldelia
Aldelia
Job Description
Job Title: Project Document Coordinator
Organisation: Aldelia Uganda
Duty Station: Kampala, Uganda
Duties, Roles and Responsibilities
The position holder shall have the following responsibilities:
Surface (EPSCC and Enabling Infrastructure) stakeholder coordinator
Responsible for supporting the surface team with regards to management of inputs and outputs for meetings with stakeholders
Be the focal point or be informed by Business Development teams for day-to-day coordination/planification related to stakeholders meetings management
Initiate the preparation of slides for the surface teams, expediting with the team members for their part of the slide packs
Gather, review and finalize slides to avoid any inconsistency
Send slide pack to Business Development teams or any other Entity in due time to get ready for the presentation after SURF Management validation
Collect actions resulting from minutes of meetings for surface team members and ensure they are answered and expediting in due time
Accountable for ensuring all required documents are ready and available for internal and external meetings.
Interface with Project Controls, Business Development, Package Managers, Discipline leads, PMT, to ensure alignment on the project documentation requirements and information and document management processes.
Responsible to continuously monitor and harmonize the data to ensure all data are accurate and reliable for management follow-up and decision.
Participate to meetings with contractors, PAU and other relevant stakeholders as required.
Maintain and report on KPIs on monthly basis.
Lead the effort to develop robust reporting tools.
Continuously evaluate effectiveness of the information/document management processes and procedures and participates in their upgrades as required.
Work closely with Project teams based in Uganda and United Kingdom.
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Qualifications, Education and Competencies
Qualification:
Bachelor of Arts or Science degree in Business Management, International Relations, Communication.
Experience:
Minimum 3 years of experience in Oil and Gas Project.
Experience within Engineering, Procurement and Constructions (EPC) organizations in the oil and gas industry.
Previous working experience with Reporting, Audit/compliance verification, Communication. And generating reports, dashboard, KPI
Excellent writing, presentations and communication skills.
Excellent interpersonal, experience in dealing with different cultural background and multi locations.
Excellent organizational capacities and some understanding of engineering, technical documentations.
Team player, capable of coordinating multiples and complex documents.
Ability to propose solutions to blocking points for management approval.
Excellent knowledge in dealing with MS Office suite of software (Excel, Word, PowerPoint), Adobe Acrobat Pro and Electronic Document Management Systems (SharePoint, Documentum).
How to Apply
All candidates should send their applications online at the Apply Button below.
Deadline: 15th January 2025
