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Full-time
Programme Support Assistant Job at World Vision Uganda
World Vision Uganda
Job Description
Maintain office key logs and ensures office premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
Develop and maintain a filing system and carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Order office supplies and ensure there is adequate refreshments and cleaning supplies and office materials.
Duties, Roles and Responsibilities
- General Office and administrative management.
- Maintain office key logs and ensures office premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
- Develop and maintain a filing system and carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Order office supplies and ensure there is adequate refreshments and cleaning supplies and office materials.
- Track and ensure timely payment of utility bills
- Ensure offices premises and surroundings are cleaned on a daily basis
- Organize and schedule meetings and appointments.
- Produce and distribute correspondence memos, letters and other forms and ensure soft copy documents are backed weekly.
- Book travel arrangements and hotels for World Vision employees visiting the area location.
- Provide general support to visitors.
- Provide logistical support and back up in the planning of meetings and workshops.
- Provide information by answering questions and requests.
- Store Management System.
- Ensure items are Verified/ Approved before receiving in the stores and issuing out.
- Maintain a clean and arrange items neatly in the store.
- Monitoring the security of the store by not having un authorized personnel’s accessing it.
- Ensure to update the bin/ stock cards daily.
- Ensure to use First in first out / Last in first out method to avoid items expiring in the store.
- Conduct Weekly/monthly Stores inspection.
- Petty Cash Management
- Ensure timely replenishment of petty cash according to the organisation guidelines and policy.
- Ensure monthly submission of petty cash count Certificates.
- Conduct daily Cash count, while ensuring verification forms are signed and properly filled for accountability purposes.
- Ensure 100% petty cash vouchers are signed and approved before pay out.
- Asset Management
- Maintain asset registers (a data base of office assets).
- Ensure routine service of office machinery and assets.
- People management
- Provide supervision to the Office Assistant.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.
Deadline: 28th March 2026
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Go to the "Jobs" tab
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Read the detailed job description, Roles and Qualifications.
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Submit your application via the jobs portal
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Track progress under "My Applications" tab
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