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Operations
Cultivate and maintain strong, synergistic working relationships with TIFA staff, project grantees, and U.S. and Uganda government stakeholders to ensure coordinated programme delivery and efficient information flow.
Collaborate closely with TIFA team members to support finalization of sub-award technical and administrative packages prior to submission for approval.
Support grantees to meet reporting and technical compliance deadlines during sub-award implementation.
Utilize project tracking systems to monitor activities and proactively flag potential risks or delays to the TIFA Uganda team.
Participate, as needed, in discussions with DOS, MOH, and other in-country partners to plan for future grants.
Perform any other related tasks as assigned by the supervisor.

Finance and Administration (F&A)
Support accounting activities of the TIFA U.S. F&A team as required.
Ensure all project activities and procurements comply with DOS guidelines.
Track and monitor project assets and material distribution.
Process all accounts payable in a timely manner.
Process and disburse accounts receivable.
Enter project transactions into QuickBooks.
Coordinate recruitment and performance management processes; oversee employment contracts and personnel records; manage employee benefits (e.g., social security, retirement, leave processing); and ensure consistent implementation of the Local Hire Employee Manual, compensation, and administrative policies.
Process monthly staff payroll and statutory taxes.
Monitor and analyze employee advance accounts.
Perform end-of-month reconciliations, including advance accounts, QuickBooks, and bank accounts.
Process all tax exemptions (e.g., VAT and NHIL) with relevant authorities.
Prepare monthly VAT reports for submission to JSI/HQ and ultimately DOS.
Ensure all programme- and logistics-related expenses are properly documented and readily available.
Ensure timely submission, approval, and payment of invoices and accurate booking of expenses.
Manage development and advertisement of RFPs and support review and selection processes for hiring external consulting groups for data validation.
Coordinate closely with the TIFA home office team to track quarterly work plans, budgets, reviews of monthly field expenses, and spending projections for assigned thematic areas (e.g., HIV, TB, MNCH, GHS).
Provide direct support on financial, operational, and compliance functions, including budget and LOE tracking, financial reports, invoices, and project budget monitoring while proactively addressing issues with the project team.
Support preparation of vendor contracts, subcontracts, and consulting agreements.
Ensure timely submission, review, and approval of purchase orders, expense reports, and payments to vendors, consultants, and subcontractors.
Prepare monthly cash flow projections.
Perform other finance and administration responsibilities as required.

Grants
Support the U.S.-based Grants team to conduct and review RRH pre-award assessments (PAAs).
Engage with RRHs to ensure quarterly milestone submissions are complete and submitted on time.
Coordinate with the Grants Officer on FFATA reporting, annual audit certification, and other compliance documentation.
Monitor and update the status of the fixed-amount subaward portfolio through the Grants Management Database.
Assist with grant closeout procedures.
Perform other grants-related duties as required.

Disclaimer
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this position. Duties, responsibilities, and activities may change at any time, with or without notice.