Production Administration Assistant job at Yalelo Uganda | Apply Now

File & Record Management

• Organize and maintain departmental files (physical and digital) for easy retrieval.

• Keep updated records of production activities, maintenance logs, and compliance reports.

• Ensure secure storage and proper archiving of sensitive documents.

HR & Staffing Administration

• File and track staff leave applications, duty rosters, and attendance records.

• Assist in preparing hiring requisitions and tracking staffing needs from department leads.

• Maintain updated staff training, certification, and safety records.

Procurement & Requisition Support

• Prepare and submit purchase requisitions for consumables, tools, and equipment.

• Track requisition approvals and deliveries, ensuring timely availability of supplies.

• Maintain inventory and usage records for office and field consumables.

Transport & Logistics Coordination

• Organize transportation for staff, materials, and equipment to and from sites.

• Maintain transport schedules and ensure efficient allocation of vehicles/boats.

• Support coordination of field allowances, accommodation, and other staff welfare needs.

Communication & Reporting

• Draft and circulate internal communications, notices, and meeting minutes.

• Support preparation of weekly and monthly departmental reports.

• Act as a link between Production, HR, Finance, Procurement, and other departments.

Compliance & Safety Documentation

• File and track health, safety, and environmental incident reports.

• Maintain updated compliance checklists and certifications.

• Support audit readiness by ensuring all departmental documents are organized and up to date.