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Yalelo Uganda is a leading aquaculture company operating on Lake Victoria, producing fresh tilapia fish for the Ugandan market. Yalelo is committed to sustainable fish farming, providing affordable, high-quality protein while creating employment and supporting local communities.
Full-time
Production Administration Assistant Job at Yalelo Uganda
Yalelo Uganda
Job Description
Yalelo Uganda is seeking a detail-oriented and organised Production Administration Assistant to support the Aquaculture Production Department. The role is responsible for maintaining accurate records, organising files, coordinating staff logistics, and supporting HR and procurement processes to ensure smooth day-to-day operations across Lake Operations, Hatchery, and Hardware and Expansion units. The role reports to the Department Manager.
Duties, Roles and Responsibilities
- Organise and maintain departmental files (physical and digital) for easy retrieval and ensure secure storage and proper archiving of sensitive documents.
- Keep updated records of production activities, maintenance logs, and compliance reports.
- File and track staff leave applications, duty rosters, and attendance records.
- Assist in preparing hiring requisitions and tracking staffing needs from department leads.
- Maintain updated staff training, certification, and safety records.
- Prepare and submit purchase requisitions for consumables, tools, and equipment and track approvals and deliveries.
- Maintain inventory and usage records for office and field consumables.
- Organise transportation for staff, materials, and equipment to and from sites and maintain transport schedules.
- Support coordination of field allowances, accommodation, and other staff welfare needs.
- Draft and circulate internal communications, notices, and meeting minutes.
- Support preparation of weekly and monthly departmental reports.
- Act as a link between Production, HR, Finance, Procurement, and other departments.
- File and track health, safety, and environmental incident reports and maintain compliance checklists and certifications.
- Support audit readiness by ensuring all departmental documents are organised and up to date.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Send your application, CV, and academic documents as one PDF document to: careers@yalelo.ug
Clearly specify the job position in the subject line.
Only shortlisted candidates will be contacted.
Deadline: 29 June 2026
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