Procurement Officer job at Yalelo (U) Limited | Apply Now

• Engage in the pre-qualification of suppliers at the beginning of each year and have them registered in the supplier database.

• Coordinating with user departments on product/service specifications for their needs to ensure timely delivery of the right supplies or services.

• Submitting sourcing for supplies/services, obtaining quotes and proposals and sharing them with the Procurement Manager for Evaluation and approval

• Ensuring all the necessary documentation regarding international purchases like tax exemptions and import permits are acquired ahead of time to ensure smooth clearance of goods at all terminals until delivery to our warehouse in coordination with the procurement manager.

• Follow up with the clearing agents to ensure to ensure smooth and timely clearance and delivery of shipments.

• Ensure adherence to the company procurement policy, rules and procedures, making sure all requisitions and orders are initiated, tracked and closed in the D365 System.

• Ensure all Invoices from suppliers are submitted timely and follow up with Finance for payment updates and ensure that payment slips are shared with respective suppliers.

• Updating all key stakeholders (user departments) on the status of their pending requisitions.

• Ensure that a report is submitted every end of month to the procurement manager detailing purchases per department, status, Category, and supplier.

• Prepare all Payment Vouchers needed for cash purchases, and ensure they are approved and submitted to Finance.

• Work closely with the procurement Manager to ensure all supplier contracts are negotiated, updated and uploaded on the contract’s tracker.

Other Duties:

• Receiving approved requisitions and process appropriate documents procedures for local or oversea purchases/services/contracts.

• Checking and classifying precedence of the requisition and process as priority setting of the material needed.

• Maintaining appropriate records, file all documentation of the procurement process for accountability and audit purposes (Requisition, RFQ, Quotations, POS, Invoices, Receipt, Delivery Notes, GRNs)