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Procurement Officer job at Ugafode Microfinance Limited (MDI) | Apply Now
Kampala, Uganda
Full Time
Are you looking for Procurement jobs in Uganda 2025 today? then you might be interested in Procurement Officer job at Ugafode Microfinance Limited (MDI)
About the Organisation
UGAFODE Microfinance Limited (MDI) is a regulated financial institution in Uganda, committed to providing affordable and innovative financial services that promote economic and social transformation among underserved populations. Established in 1994 as the Uganda Agency for Development Limited, a non-governmental organization focused on offering group credit primarily to women, UGAFODE transitioned into a company limited by shares in September 2010 and obtained its Microfinance Deposit-taking Institution (MDI) license from the Bank of Uganda in October 2011.
The institution has since earned a solid reputation for delivering quality financial products, including loans, savings, and money transfer services, tailored to meet the diverse needs of clients in urban, peri-urban, and rural areas. With a network of 20 branches and three Sales and Customer Service Centres across the country, UGAFODE employs approximately 370 staff members dedicated to upholding the core values of integrity, customer focus, teamwork, and professionalism.
The organization fosters a collaborative work culture, offering employees opportunities for professional development and career growth within a supportive environment. UGAFODE's business model emphasizes financial inclusion through innovative products like UGAFODE Mobile, enhancing accessibility and convenience for clients. Demonstrating a strong commitment to corporate social responsibility, UGAFODE actively engages in community development initiatives aimed at improving livelihoods and promoting sustainable economic growth. For more information, visit their official website at www.ugafode.co.ug.
Job Title
Procurement Officer job at Ugafode Microfinance Limited (MDI)
Ugafode Microfinance Limited (MDI)
Job Description
Job Title: Procurement Officer
Organisation: UGAFODE Microfinance Limited (MDI)
Duty Station: Kampala, Uganda
Ref: HR/STAFF/VAC – 10/12/2025/5
Responsible for supporting the Manager Procurement & Administration in the management of UGAFODE’s purchasing processes for goods/services i.e. processing procurement requests, supplier selection, order evaluation, facilitation of approvals by the Procurement Committee, services’ evaluation and disposals.
Duties, Roles and Responsibilities
Budgetary controls: Reviews all user requisitions to ensure that purchases are made within the various cost centers’ set capital and Operational expenditure budgets.
Evaluations: Evaluates suppliers and where applicable, negotiate offers from pre-qualified suppliers based on the Procurement Policy in a timely manner and at lowest total cost of ownership without compromising on quality standards.
Receives purchasing instructions and raise LPOs in an accurate and timely manner and in line with SLA of user departments or outsourced clients
Follows up orders placed with suppliers and update and or manages feedback with stakeholders.
Ensures that detailed validation for all purchases/deliveries made by all suppliers is carried out based on the agreed quality standards and timelines to achieve value for money.
Receives and implements instructions to review and update the contracts register.
Receives and record suppliers’ invoices, attach delivery notes and copy LPO as evidence of delivery and approval of supply before forwarding to Finance for effecting payment.
Stationary Management (processing, validating and monitoring) all user requests (Head Office and the entire branch network) as well as budgetary monitoring and control.
Document Management – Proper filling of official procurement documents and archival of non-frequently used files/documents with the registry or as policy directive.
Reporting: Conducts daily/weekly monitoring for all Procurement service level agreements in place and reports on the procurement.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Minimum of Bachelor’s Degree in Procurement or Business Degree; CIPS or equivalent Procurement professional qualification
At least 2 years’ work experience in Procurement, Administration, Contract and Supply Chain Management.
High Ethics and Integrity.
Good interpersonal skills and results oriented.
A Strong analytical power and innovativeness.
Strong Negotiation and Analytical skills.
How to Apply
If you believe you meet the requirements as stated above, submit an application letter together with an up-to-date CV to our email: recruitment@ugafode.co.ug. Save the Documents as Your Full Name & indicate the job title you are applying for in the Email Subject Line. Your applications should be addressed to the Head of Human Resources
Deadline: 28th April 2025.
