Procurement Officer job at Buildnet | Apply Now

Procurement Planning & Strategy:

• Develop and implement procurement strategies to meet the needs of the construction, sale, and maintenance projects for condominiums.

• Work closely with project managers, construction teams, and the maintenance department to understand project requirements and timelines for material and service needs.

• Plan and forecast procurement needs, ensuring that adequate resources are available when required and in line with project schedules.

Vendor & Supplier Management:

• Identify, evaluate, and select suppliers and vendors for construction materials, equipment, maintenance services, and other related goods.

• Establish and maintain strong working relationships with vendors, negotiating favorable terms, prices, and delivery schedules.

• Conduct periodic supplier evaluations to ensure compliance with contractual terms, quality standards, and delivery timelines.

• Manage vendor contracts, ensuring that agreements are adhered to and that any issues are promptly addressed.

Purchase Order & Contract Management:

• Prepare and issue purchase orders for materials, equipment, and services required for ongoing and upcoming construction and maintenance projects.

• Review and negotiate contracts with suppliers and service providers, ensuring that they meet Buildnet Uganda’s requirements and are cost-effective.

• Track and monitor procurement contracts to ensure timely delivery and compliance with agreed terms.

• Ensure all procurement activities are documented, including purchase orders, contracts, and correspondence with vendors.

Material Sourcing & Inventory Management:

• Source and procure construction materials (e.g., cement, steel, paints, fixtures) and maintenance supplies (e.g., cleaning products, landscaping tools) in line with project specifications and budget.

• Coordinate with the warehouse and maintenance teams to monitor stock levels, track material usage, and ensure the timely replenishment of inventory.

• Ensure that the quality of materials procured meets industry standards and project specifications, conducting quality checks as necessary.

• Manage the storage and handling of materials and ensure that they are stored safely and are readily available when needed.

Cost Control & Budget Management:

• Work within project budgets to source materials and services at competitive prices without compromising on quality or timeliness.

• Monitor market trends and price fluctuations, sourcing materials and services from the most cost-effective suppliers while maintaining the quality required.

• Assist in developing and managing procurement budgets, ensuring that procurement activities remain within the allocated financial constraints.

• Track expenditures related to procurement, and prepare regular reports on procurement costs, savings, and variances for management review.

Compliance & Legal Requirements:

• Ensure that all procurement activities comply with local laws, regulations, and company policies.

• Maintain up-to-date knowledge of procurement best practices, industry standards, and any changes in relevant regulations that may impact procurement.

• Assist with audits of procurement processes, ensuring transparency, efficiency, and accountability in all procurement activities.

• Manage procurement documentation and contracts to ensure compliance with company policies and relevant legal requirements.

Coordination with Construction & Maintenance Teams:

• Collaborate closely with project managers and the construction team to ensure that materials and services are procured in line with project timelines and specifications.

• Work with the maintenance department to ensure the timely procurement of goods and services for property upkeep, ensuring minimum downtime and effective maintenance operations.

• Respond to urgent or last-minute procurement needs for both construction and maintenance, ensuring that delays do not impact the progress of projects.

Sustainability & Risk Management:

• Assist in the identification and procurement of sustainable materials and services that align with Buildnet Uganda’s commitment to environmental responsibility.

• Assess and manage procurement risks, including supply chain disruptions, price volatility, and quality concerns, to minimize the impact on operations and projects.

• Ensure that all purchased goods meet environmental standards and regulations, and that suppliers adhere to ethical practices.

Reporting & Documentation:

• Maintain accurate records of all procurement transactions, including quotes, purchase orders, contracts, and receipts.

• Prepare regular procurement reports for senior management, detailing progress, challenges, and opportunities for cost-saving initiatives.

• Maintain up-to-date supplier databases and ensure that all procurement documentation is accessible and organized for easy reference.