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About the Organisation
ALIGHT, formerly the American Refugee Committee (ARC), is an international non-profit, non-sectarian organization that has provided humanitarian assistance and training to millions of beneficiaries over the last 40 years. In 2011, Alight helped nearly 2.5 million people get essential services to regain their health and take back control of their lives. Alight works with its partners and constituencies to provide opportunities and expertise to communities of refugees and internally displaced persons in seven countries in Africa, Asia and Europe, including Iraq, Kosovo, and in the Darfur region of Sudan and is currently providing for emergency relief and recovery in Haiti. Alight provides shelter, clean water and sanitation, health care, skills training, microcredit education, protection to help survivors of war and natural disasters to rebuild their lives with dignity, health care, security and self-sufficiency.
Procurement Assistant job at ALIGHT Uganda | Apply Now
Kampala, Uganda
ALIGHT Uganda is a leading humanitarian organization dedicated to providing life-saving assistance to refugees, internally displaced persons, and vulnerable communities in Uganda. With a mission to help people in crisis achieve health, safety, and dignity, ALIGHT is recognized for its effective programs in health, education, economic empowerment, and water, sanitation, and hygiene (WASH). The organization enjoys a strong reputation for its commitment to inclusive, innovative, and impactful solutions. ALIGHT fosters a collaborative and supportive work culture that values diversity, respect, and a shared commitment to improving lives.
The company offers various job opportunities and flexible work arrangements, empowering employees to contribute meaningfully to their mission. Since its inception, ALIGHT has evolved by integrating technology, improving its response mechanisms, and expanding its presence to meet the growing needs of displaced and vulnerable populations across Uganda. Their innovative business model emphasizes partnerships with other humanitarian organizations, local governments, and community groups to maximize the impact of their work.
ALIGHT operates on a national scale, reaching thousands of individuals across Uganda through its various initiatives. The organization’s core values include accountability, respect, innovation, and empowerment. As part of its corporate social responsibility efforts, ALIGHT Uganda is committed to supporting sustainable development and promoting human rights. For more information, visit www.alight.org.
Are you looking for Procurement jobs in Uganda 2024 today? then you might be interested in Procurement Assistant job at ALIGHT Uganda
Full Time
Deadline:
30 Dec 2024
Job Title
Procurement Assistant job at ALIGHT Uganda
ALIGHT Uganda
Job Description
Job Title: Procurement Assistant (Fresher NGO Jobs)
Organisation: ALIGHT
Duty Station: Kampala, Uganda
Salary Scale: UGX 1,000,000 – 1,300,000 (Gross P/Month)
The Procurement Assistant will be responsible for processing procurement requisitions, sourcing, evaluation, order placements for procurements within the threshold of cash and receipt, single and simple quotation procedures as well as follow up with vendors in compliance with Alight policies, procedures, process and guidelines to support Alight Uganda Program. He/she will ensure that ALIGHT’s and other applicable procedures and regulations relating to procurement function is complied with in regards to program support. He or she will support, guide and effect procurement requirements within defined thresholds for ALIGHT Uganda to achieve better service delivery and cost-effectiveness using best and emerging practices in Procurement Management. S/he will also provide support to procurement needs of operations focal points at ALIGHT Uganda field sites across the Country Program portfolio.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
All suitably qualified and interested applicants should apply online at the Apply Button below.
Deadline: 30th December 2024
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How to Apply
Procurement and Supply Chain Management:
Prepare PRF’s for service and goods relating to Logistics and Supply Chain department.
File reviewed and approved PRF’s submitted to the Procurement Officer.
Check and confirm specifications of goods and services are clear and precise in PRF’s prior to sourcing for quotes to ensure goods quality and value for money in procurement of goods and services.
Draft RFQ’s for cash, single quotation, and simple quotations procurement thresholds in line with defined procurement procedures in Country Logistics Manual.
Draft Bid Analysis for simple quotation procurement thresholds, submit to the Procurement Officer for review and follow up onward review and approval by different stakeholders in line with DoA matrix.
Support to prepare evaluation reports (minutes and CBA’s) for the procurement committee meetings in tender and supplier prequalification processes as and when required.
Prepare Purchase Orders (PO) for approved Purchase Request Forms and Bids Analysis for cash and receipt, single quotation and simple quotation procurement thresholds, and negotiate competitive prices, better delivery timelines and ensure high quality of goods and service in the best interest of Alight.
Follow up executed orders with contracted vendors to ensure prompt and timely service and goods delivery in line with stipulated lead times.
Scan and upload all procurement documents for ease of review and approval in Ready Sign platform and e-filing.
Update the procurement tracker on daily basis with details of progress on procurement transaction files for monthly reporting.
Track and record of all payments submitted to Finance for settlement of supplier claims into invoices tracker for spend analysis and commitments mapping.
Ensure proper and accurate filling system of procurement transaction copies for purposes of compliance to standard record keeping, audit trails and traceability.
Provide regular feedback to all requesters on the status of their procurement requisitions and delivery timelines upon order placement.
Liaise with the finance department to administer the final payments to vendors in line with the terms and conditions outlined in the PO and contracts.
Perform any delegated tasks as and when assigned by the supervisor to support Logistics and Supply Chain Department.
Reporting and Documentation:
Update the procurement tracker and submit to the procurement officer for prior review to inform weekly status updates every Friday to keep the program teams informed with the status of their procurements in sourcing pipeline.
Maintain the filing system of all procurements and maintain a good record of all procurements in collaboration with the procurement officer.
Scan all procurement files and file for traceability to ensure a proper filing using e-filling system for all the procurement related documents
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Minimum of Bachelor’s degree in Procurement and Logistics Management /or Operations, Business administration, International trade, Commerce, Development Studies, or related field.
Minimum of two (02) years of work experience with development or relief organizations working in complex emergency situations and/or development settings.
High proficiency in reading, writing and speaking English; also proficiency in the use of computers and standard application, including use of Information Management Systems (IMS), word, excel and power point is required.
Behavioral competences:
Strong analytical, written and verbal skills
High level of integrity, accountability and personal ethic
Good interpersonal skills; ability and inclination to work in/with teams
High level of self-drive, discipline and desire to achieve
A go getter requiring minimal supervision to work towards results
Willingness to travel and stay for extended periods in remote refugee sites to support work
