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Procurement Planning & Sourcing

• Coordinate annual and project-based procurement planning in collaboration with departments.
• Prepare and manage Requests for Quotations (RFQs), bid analyses, and purchase orders in accordance with ForAfrika policies.
• Maintain a pre-qualified supplier database and regularly update supplier profiles.

Procurement Operations & Contract Management

• Ensure timely procurement of goods, works, and services based on approved requests.
• Monitor supplier performance, manage purchase contracts, and ensure quality compliance.
• Follow up with vendors to ensure prompt delivery and resolve procurement-related queries.

Compliance & Documentation

• Ensure all procurement processes and documentation comply with internal controls and donor guidelines.
• Maintain accurate procurement records and ensure complete procurement files for all transactions.
• Participate in internal audits and provide necessary documentation and clarifications.

Vendor & Market Engagement

• Engage with suppliers to obtain competitive pricing and build positive vendor relationships.
• Support price negotiations and maintain transparent communication with service providers.
• Participate in supplier evaluations and vendor debriefings as needed.

Reporting & Coordination

• Prepare periodic procurement reports and status updates for management.
• Liaise with programs, finance, and administration teams to ensure coordinated procurement efforts.
• Support procurement-related components of donor proposals and reports when needed.