Office Assistant job at Pathfinder International | Apply Now

Front Desk Management and Reception Area Oversight:

• Receive and assist visitors, ensuring a professional and welcoming reception area.

• Answer direct phone calls, take messages, and handle inquiries.

• Maintain visitor logs and ensure security procedures are followed.

• Receive and distribute mail, packages, and deliveries.

• Keep the reception area tidy and presentable.

Office Cleaning and Orderliness:

• Supervise the cleaning of office floors, walls, doors, windows, ventilations, and lavatory areas.

• supervise disposal of garbage while adhering to infection control protocols.

• Ensure that office furniture, computers, and other equipment as cleaned and dusted at all times.

• Supervise cleaning company employees to ensure high-quality cleaning services.

Meeting and Conference Room Preparation:

• Set up conference rooms, ensuring cleanliness and proper arrangement of furniture.

• Arrange meeting materials such as pens, papers, and refreshments.

• Clear and clean up rooms after meetings.

Kitchen and Refreshment Management :

• Clean kitchen areas and maintain hygienic conditions.

• Ensure proper handling, serving, and storage of tea, water, and food for staff and visitors.

• Maintain an inventory of utensils and report any breakages or losses.

• Ensure office water dispensers are adequately supplied and functioning properly.

Waste Disposal and External Service Supervision:

• Ensure timely garbage collection and disposal in coordination with contracted collectors.

• Supervise garbage collectors and report any contract breaches.

• Supervise slashing of the compound and minor office repairs by external contractors

Office Security and Premises Monitoring:

• Monitor the performance of security personnel deployed at the office premises.

• Conduct regular patrols and report any unusual activities.

• Take custody of unattended office property to ensure its safety.

• Support timely opening and closing of office premises.

Office Maintenance and Minor Repairs:

• Inspect plumbing, drainage, sewerage, electrical fittings, and other installations.

• Conduct minor repairs such as tightening screws, fixing taps, and minor painting tasks.

• Report any major maintenance needs to the Administration Officer.

Clerical and Administrative Support:

• Assist with document scanning, photocopying, printing, and binding while maintaining confidentiality.

• Support administrative functions as required, including document dispatch and retrieval.

• Provide general support as directed by the Administration Officer

Stores Management:

• Receive equipment and supplies, take stock records and reports, issue supplies, initiate purchase requests for store items.

• Receipt of procured goods, track movement/distribution

• Manage the dispatch of stores items.