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About the Organisation
Wilmat Development Foundation is a Youth-Powered Local NGO in Uganda that was founded on the notion of preventing and responding to the vulnerabilities faced by Women and Youth in the community. With the need to visualize the willingness of grass root communities, Strategic Partnerships have been established with 10 schools, 50 women Self Help Groups, active membership with the Movement for Community Led Development Uganda Chapter, Girls Not Brides and more in enhancing Community Led Solutions for sustainable Livelihood.
Office Administrator job at Wilmat Development Foundation | Apply Now
Bugweri, Uganda
Are you looking for administrative jobs in Uganda 2025 today? then you might be interested in Office Administrator job at Wilmat Development Foundation
Full Time
Deadline:
15 Jan 2025
Job Title
Office Administrator job at Wilmat Development Foundation
Wilmat Development Foundation
Job Description
Job Title: Office Administrator (Fresher NGO Diploma Jobs)
Organisation: Wilmat Development Foundation
Duty Station: Bugweri District, Uganda
Reports to: Head of Programs & Strategy
The Office Administrator will be responsible for ensuring the smooth and efficient operation of Wilmat Development Foundation’s office by managing administrative tasks, supporting staff, and maintaining an organized and professional working environment. The Office Administrator will handle daily office operations, including record-keeping, correspondence, procurement, inventory management, and coordination of office activities.
The role will require excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment while maintaining a high level of professionalism.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
If you meet the qualifications and are excited about the opportunity to make a meaningful impact in the lives of those we serve in the communities we serve, we encourage you to submit your application. Address your Expression of Interest Letter or Application Letter addressed to: –
The Executive Director,
Wilmat Development Foundation Ibulanku-Makuutu Road, Bugweri,
P.O. BOX 139134, Kampala (U)
Please include the following documents Only:
Expression of Interest Letter for the position you are applying for.
Employee Prospect Form (Download & Fill in offline).
NB: Applications submitted through Email Only shall be accepted for review.
NOTE: After downloading the form, fill it without changing the format of the FORM and send it via Email: careers@wdfug.org
Deadline: 15th January 2025
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How to Apply
Oversee day-to-day office activities, ensuring efficiency and adherence to organizational policies and procedures.
Manage office supplies, equipment, and inventory to ensure availability and proper usage.
Maintain cleanliness and organization of office spaces, meeting rooms, and common areas.
Handle correspondence, including emails, phone calls, and mail, and route them to the appropriate staff members.
Prepare, edit, and format documents, reports, and presentations as needed.
Coordinate staff travel arrangements, including booking accommodations and transportation.
Support the planning and execution of meetings, workshops, and conferences.
Maintain accurate and up-to-date filing systems (electronic and physical).
Act as the primary point of contact for visitors, clients, and external stakeholders and other assigned roles.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
A bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
At least 2 years of experience in office administration or a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational, time management, and problem-solving skills.
Strong communication and interpersonal skills.
Local Language say Lusoga, Luganda e.t.c an added advantage.
Ability to work independently and manage multiple priorities.
Knowledge of office equipment and basic IT troubleshooting is an added advantage.
