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Office Administrator Job at AfriCareers
AfriCareers
Job Description
Duties, Roles and Responsibilities
- Oversee general office administration, correspondence, and records management
- Support finance functions including invoicing, petty cash management, and expense tracking
- Maintain accurate filing systems for contracts, procurement, and staff records
- Coordinate schedules, meetings, and communication between departments and site teams
- Liaise with suppliers and vendors on orders, payments, and follow-ups
- Prepare basic administrative and financial reports for management
- Ensure office supplies, equipment, and facilities are well maintained
- Process staff impress/advance requests and follow up on retirements and reconciliations
- Track and file payment vouchers, receipts, and supporting documents for audit readiness
- Support payroll administration by compiling attendance, leave, and timesheet records
- Manage incoming and outgoing mail, deliveries, and visitor/front-desk coordination
- Assist with procurement processes, including obtaining quotations and tracking purchase orders
- Maintain the staff and asset registers, updating records as changes occur
- Support preparation for audits, inspections, and statutory compliance submissions
- Organize travel, accommodation, and logistics for staff and site visits
- Supervise office staff and ensure they deliver to the company's expectations
- Handle procurement of office and project-related items
- Support the preparation of bidding documents and ensure timely submission
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://jobs.qsourcing.com/jobs/Careers/735362000019993178/QSSU-FLIP-BBC-OA-OFFICE-ADMINSTRATOR?source=CareerSite
Find application details and links on the AfriCareers Jobs Portal:
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Click the Apply button below
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New users: Select Create Profile and complete the Profile Creation Wizard
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Existing users: Log in and update your profile if needed
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Go to the "Jobs" tab
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Read the detailed job description, Roles and Qualifications.
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Submit your application via the jobs portal
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Track progress under "My Applications" tab
Important Note: Some employers now hire directly on the AfriCareers New Jobs Portal — keep your profile updated so employers can easily view your CV and hire you instantly.
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