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Project Planning, Coordination and Implementation

• Coordinate and implement assigned project activities in line with approved work plans, budgets, and timelines.
• Provide technical input into the development, review, and execution of annual, quarterly, monthly, and weekly activity plans.
• Actively participate in weekly planning and review meetings, ensuring follow-up on agreed actions.
• Support the development, adaptation, and field-testing of project tools, guidelines, and standard operating procedures.
• Facilitate and coordinate project activities with internal departments and external stakeholders, ensuring roles and deliverables are clearly defined.
• Organise and support regular coordination meetings with implementing partners and field teams, documenting decisions and action points.

Administration and Logistics Management – National Optical Workshop

• Support the day-to-day administration and logistics of the National Optical Workshop, ensuring smooth operations.
• Coordinate the production, packaging, and distribution of eye health and optical materials to approved destinations.
• Maintain an accurate, well-organized filing and tracking system for stock, deliveries, and pending actions.
• Monitor and control stock levels of lenses, frames, cases, and related materials; provide timely procurement guidance to prevent stock-outs or over-stocking.
• Conduct and document bi-annual physical stock counts for the main optical store and intermediate stores, reconciling variances.
• Assort and record spectacle frames by programme use (e.g. programme distribution, ERRH outlet, nylon, rimless).
• Sort and quality-check sunglasses by brand and gender, removing damaged or substandard items.
• Manage the receipt, verification, and forwarding of spectacle orders from OCOs and refractionists.

Data Collection, impact and learning, and Reporting

• Support field-level data collection in line with approved impact and learning tools, standards, and ethical requirements.
• Prepare and submit weekly and monthly activity reports that are accurate, timely, and evidence-based.
• Maintain complete and auditable documentation for all project activities, including attendance lists, reports, and field tools.
• Contribute to consolidated programme and donor reports in collaboration with the Programme Administrator and impact and learning team.
• Participate in project review meetings, learning workshops, assessments, and evaluations.
• Facilitate meaningful participation of stakeholders and beneficiaries in monitoring, evaluation, and learning processes.
• Ensure all field data is submitted, verified, and uploaded in coordination with the impact and learning team within agreed timelines.

Compliance and Organisational Responsibilities

• Ensure full compliance with organisational policies, safeguarding standards, and the Code of Conduct at all times.
• Immediately report any suspected breaches of organisational policies or safeguarding concerns.
• Perform other duties related to project implementation as reasonably assigned by the line manager.
• Integrate organisational values and ethical standards into all project activities, interactions with partners, and engagement with beneficiaries.
• Undertake additional duties directly related to project delivery and organisational priorities, as assigned by the line manager, ensuring quality and timeliness of outputs.