Logistics Officer job at United Nations Volunteers | Apply Now

Under the direct supervision of the Chief Integrated Warehouse (IW), the duties of the Logistics Officer will include but are not limited to the following:

• Liaise and monitor inbound shipments and subsequently advise the Integrated Warehouses on resource requirements such as manpower, Material Handling Equipment (MHE) needs and Space allocation and utilization in the warehouses;

• Assist in the tracking and monitoring of status of contracts and Purchase Orders (POs) in coordination with Procurement in order to plan the receipts of goods into the Warehouses;

• Liaise with MOVCON and Transport Unit on daily basis on movements of mission cargo, track, monitor and coordinate timely delivery of all incoming and outgoing cargo while ensuring the full utilization of transport resources;

• Analyse and access the requirement and the mobilization of resources such as MHE and Individual Contractors (ICs), ramp space at the IWs for receipt of incoming goods;

• Advise IWs of incoming cargo for preparation of resources such as personnel for unloading and MHE required, to ensure availability of space in warehouse/distribution plans;

• Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks and distribution;

• Maintain and updates different boards for Transport Unit’s movements of goods, Joint Movement Coordination Cell (JMCC) aircraft movements, request space for backlog cargo and Cargo Movement Request (CMR) tracking;

• Development and maintenance of transactions history files of assets using both manual and automated tools such as the Business Data Analytics reporting tools and SAP/UMOJA

• Create customized views through Business Intelligence or other reporting tools in order to analyze inventory status, as required;

• Conduct accurate inventory performance analyses using the various metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analyses, excess inventory analysis, ranking (ABC) analysis, etcetera;

• Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures applied in Warehousing Operations, while ensuring accountability and proper tracking mechanisms to meet the expected organizational standards and goals;

• Identify and implement solutions to problematic areas of asset control process and oversee an effective support process for asset control system and the control of UN property is sustained;

• Verify the accuracy of the data recorded/updated in the assets control system, and Monitor stock and bin-card data as captured in the Inventory Management System (SAP/UMOJA);

• Monitor the Inventory Management System to ensure that all non-expendable items that have been received in the mission are entered and records updated by Receiving & Inspection Unit;

• Monitor the assets and material in the Integrated Warehouses and Identify discrepancies in the inventory, and liaise with asset holders to resolve problems, whenever required;

• When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the Volunteer is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring, formal and on-the-job training;

• Perform any other related task as required by the supervisor.