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About the Organisation
Intern – Administration job at Kilimo Trust | Apply Now
Kampala, Uganda
Over the past 17 years, Kilimo Trust has built a solid reputation as a reliable partner for sustainable market-led agricultural development in the East African region. With headquarters in Uganda, and affiliated subsidiaries in Kenya, Tanzania, Burundi and Rwanda, Kilimo Trust maintains a lean operations team, choosing to work through partnerships with local and regional actors for efficiency.
In each of the East African countries, the agriculture sector employs over 70 percent of the population. However, the contribution of this sector to GDP is no more than 30 percent across all those economies. Kilimo Trust is committed to addressing this and other sector challenges by structuring national and regional trade in agricultural products in support of its mission to make agribusiness a transformative tool for wealth creation, food and nutrition security for smallholder farmers and value chain actors.
Kilimo Trust relies on the support of its funding partners and implementing partners (public and private), as well as the guidance of its Board of Trustees and the Management to realize the grand vision of a sustained and equitable wealth creation, food and nutrition security for smallholder farmers and other value chain actors. Our core values: Value for money, Partnerships, Teamwork, Empathy and Integrity are the bedrock of our operations.
Are you looking for Graduate Trainee jobs in Uganda 2025 today? then you might be interested in Intern – Administration job at Kilimo Trust
Full Time
Deadline:
31 Jul 2025
Job Title
Intern – Administration job at Kilimo Trust
Kilimo Trust
Job Description
Job Title: Intern – Administration (No Experience Jobs)
Organisation: Kilimo Trust
Duty Station: Kampala, Uganda
The purpose of this internship is to provide the intern with practical, hands-on experience in front-office operations, customer service, and administrative support in a professional work environment. Through this role, the intern will gain a deeper understanding of reception and administrative functions, preparing them for future employment in office administration or related fields.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
If you are the right candidate, please send your application letter plus the following:
An up-to-date CV.
The names and contacts of three referees.
Copies of Academic Certificate and Transcripts for O-Level, A-Level – where applicable, Undergraduate qualifications.
Your daytime contact telephone number.
Interested and qualified candidates should submit their applications through the Kilimo Trust online recruitment system, addressed to the Human Resource Manager.
Deadline: 31st July 2025
Find application details and links on the AfriCareers Jobs Portal:
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Click the Apply button below
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Go to the "Jobs" tab
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Read the detailed job description, Roles and Qualifications.
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Submit your application via the jobs portal
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Track progress under "My Applications" tab
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How to Apply
Front Desk Management:
Greet and receive visitors in a professional and friendly manner.
To ensure delivery of friendly, efficient customer-oriented service by creating a warm and welcoming atmosphere for staff and guests and providing timely administrative support.
Support the management of the reception area to ensure it is clean, organized, and welcoming.
Telephone and Communication Handling:
Answer, screen, and direct incoming phone calls promptly and courteously.
Handle general inquiries and route them to the appropriate departments or staff.
Visitor and Meeting Coordination:
Maintain a log of all incoming visitors and coordinate visitor appointments.
Support the scheduling and preparation of meetings, including room bookings and refreshments.
Mail and Courier Services:
Receive, sort, and distribute incoming mail and packages.
Coordinate outgoing mail and courier services to ensure timely delivery
Administrative Support:
Provide clerical support including photocopying, scanning, filing, and data entry.
Assist with the preparation of documents, reports, and correspondence.
Support to Project Teams:
Serve as a liaison for project teams by ensuring effective communication flow from reception to internal offices.
Assist in coordinating logistics related to project activities (e.g., printing, booking venues, preparing materials.
Security and Protocol Compliance:
Uphold organization protocols and confidentiality in handling sensitive information.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
A Bachelor’s Degree in Business Administration, Office Management, or a related field.
Basic experience in Administration-related roles
Basic experience in administration and procurement processes will be considered an added advantage
Competencies Required:
Detail-oriented and highly organized.
Proficient computer skills, especially Microsoft applications.
Internet skills (the use of e-mails, group messaging).
Ability to Multitask
Strong interpersonal, communication, coordination, and negotiation skills
Customer Oriented skills
Very professional and Confident
Flexible and adaptable to different work environments and challenges.
Skills Required:
Excellent verbal and written communication in English (and local language, if applicable).
Friendly and approachable demeanor with strong customer service orientation
Ability to relate well with people from diverse backgrounds, including visitors, staff, and partners.
Ability to multitask and prioritize work effectively in a fast-paced environment.
Demonstrates integrity, discretion, and respect for confidentiality in handling sensitive information.
Customer service orientation with the ability to respond promptly to member inquiries, provide support, and address concerns
