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Project Coordination and Management 

• Coordination: Facilitate effective collaboration and communication between the three consortium partners to ensure smooth implementation and synergy, by organizing coordination meetings, participating in coordination mechanisms, tracking and facilitating accomplishment of agreed actions, including follow-up on these actions 
• Coordinate the implementation of the project according to the approved plan, logical framework, and budget. 
• Coordinate, supervise, and support the project team, ensuring clarity of roles, performance monitoring, and technical guidance. 
• Ensure effective mainstreaming of gender, age, disability inclusion, protection, and do-no-harm principles across all activities. 
• Coordinate with Finance, Logistics, HR, and Operations departments to ensure proper use of resources and compliance with AeA and donor procedures. 
• Identify operational and contextual risks and propose relevant mitigation measures. 
• Coordinate project implementation and provide technical support to implementing teams and partners, including close coordination with the area manager and HQ 
• Monitor quality: Track the quality of project implementation by monitoring compliance with donor requirements, technical standards, and recommend best practices in collaboration with technical referents from HQ and MoH. Facilitate the design and implementation of program quality tools according to teams’ needs and recommendations.  
• Elaborate internal and external reporting to donors and internally in close coordination with the support department and the MEAL coordinator.  
• Collaborate with the Operations departments on financial follow-up, human resources, logistics, and procurement for the project, assuring compliance with donor and Ayuda en Acción’s regulations. 
• Prepare and share regular updates on humanitarian context intervention. 
• Coordinate project reviews and evaluation in close coordination with MEAL Manager, ensuring accurate data is collected and applied in interim and final reports on humanitarian interventions. 

Relationships with key stakeholders 

• Represent Ayuda en Acción Uganda in clusters and other coordination fora, ensuring Ayuda en Acción is positioned as an organisation with a high level of technical expertise and relevant inputs in addressing humanitarian needs. 
• Support coordination with local governments, donors, UN agencies, national and international NGOs, beneficiary group representatives, consultants, etc., related to Ayuda en Acción's humanitarian programme. 
• Guided by SMT, coordinate with Alliance2015 partners in Uganda on common humanitarian strategy and interventions.  
• Maintain relationships with donors and support the development of new partnerships in close coordination with the District and HQ team. 
• Represent AeA at meetings, conferences, and forums, when requested and in close coordination with the consortium members 
• Ensure the project’s achievements are communicated effectively to external stakeholders, including La Caixa and the wider humanitarian community. 
• Prepare necessary documentation, such as reports, presentations, and organizational documentation, to share with Consortium stakeholders, including briefings for external entities. 

Monitoring, Evaluation, Accountability, and Learning (MEAL) 

• Ensure systematic data collection aligned with project indicators and MEAL tools. 
• Prepare internal and external project reports (monthly, quarterly, and final) according to institutional and donor requirements. 
• Coordinate evaluations and support audits as required. 
• Document lessons learned, success stories, and project innovations. 

External Coordination and Representation 

• Represent Ayuda en Acción in coordination platforms, including local government forums, UN cluster meetings, NGO networks, and partner meetings. 
• Maintain strong communication and coordination with implementing partners to ensure coherent technical and operational execution. 
• Ensure project visibility follows AeA and donor guidelines. 
• Support as a technical resource for other proposals that may be submitted in the humanitarian sector. 

Security and Context Monitoring 

• Monitor the humanitarian and socio-political context in Adjumani and provide updates to the senior management team. 
• Report incidents and risks in a timely manner following AeA procedures. 

Reporting 

• Consolidate implementing partner reports, review, and ensure consistency across all submission documents, including Annexes, highlighting key achievements, challenges, and learning. 
• Plan and coordinate donor reporting processes, including the definition of roles and responsibilities of each partners; compiling, editing, and providing feedback to ensure the development of high-quality reports, plans, and other related key documents. 
• Guarantee timely submissions, complying with donor reporting requirements. 
• Support documentation of lessons learnt, best practices, and proven innovations in program design, implementation, monitoring, and reporting to improve program design and implementation strategy. 
• Produce the narrative on activities, bi-nnual, and annual reports, including key figures The Coordinator will report to the Regional Programme Manager, AeA