Human Resources Assistant job at Medical Teams International | Apply Now

General HR Support

• Receives & screens information and documents within the department and follows up feedback for appropriate action.

• Managing HR records and ensures files are complete as per requirements.

• Provide administration and logistical support to the team – organizing meetings, trainings, travel

• Responsible for all procurement for the department

• Coordinating all the logistical requirements for the staff orientation and induction

• Staff welfare coordination and support – celebrating milestones and supporting staff bereaved.

• Manage Leave records and update online tracker accordingly.

• Support with contracts review, employee relations tasks as assigned.

Recruitment and selection

• Provide support in the recruitment and selection process – shortlisting, screening and interviewing

• Manage and coordinate the recruitment schedules and actual interviews.

• Process appointment letters for all new staff

Orientation and induction

• Ensure smooth on-boarding for all staff, in collaboration with the Recruitment desk, field HRO’s and hiring managers.

• Organize and coordinate an effective orientation and induction program/workshops for staff at both the Country Office and the field offices HR induction policy.

• Ensure technical orientation is taking place for staff at all levels.

HR Information management

• Monitor, update and manage staff records at the Country Office and provide accurate HR information to the HR Team

• Manage all staff files and ensure timely filing of documents on individual files.

• Coordinate staff Exits and ensure that staff hand over forms are completed and closed in time.

• Manage all documents between field offices and Country office and ensure smooth flow.

• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.