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About the Organisation
Founded in 1978, Ntake Bakery & Company Ltd has grown from a small family-run operation into a leading player in East Africa’s manufacturing and food production industries. From premium baked goods and high-grade flour milling to edible oil, soap production, and real estate development—our footprint continues to expand across Uganda and beyond.
Human Resource Assistant (HRA) job at Ntake Bakery & Company Ltd | Apply Now
Nalukolongo, Kampala, Uganda
Are you looking for HR jobs in Uganda 2025 today? then you might be interested in Human Resource Assistant (HRA) job at Ntake Bakery & Company Ltd
Full Time
Deadline:
20 Sept 2025
Job Title
Human Resource Assistant (HRA) job at Ntake Bakery & Company Ltd
Ntake Bakery & Company Ltd
Job Description
Job Opportunity: Human Resource Assistant (HRA)
Company: Ntake Bakery & Company Ltd
Location: Nalukolongo, Kampala (Head Office)
Department: Human Resources
Reports To: Human Resource Manager
Application Deadline: 20th September 2025
Be Part of a Legacy of Excellence
As part of our continued growth, we are looking for a Human Resource Assistant (HRA) to join our HR team at our Head Office in Nalukolongo. This is an excellent opportunity for a motivated HR professional eager to contribute to a fast-paced, values-driven, and growth-oriented organization.
Position Overview
As a Human Resource Assistant, you will play a key role in supporting the day-to-day operations of the HR department. You will be responsible for maintaining accurate employee records, supporting recruitment and onboarding, assisting with payroll, handling staff welfare concerns, and ensuring compliance with HR policies and Ugandan labor laws.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested candidates are invited to submit their applications, including a detailed CV and cover
letter, by 20th September 2025.
Applications can be sent to hr@ntakegroup.com or delivered
directly to our Kampala Head Office.
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How to Apply
Attendance & Time Management
Monitor staff attendance and punctuality (permanent and casual workers).
Prepare detailed daily, weekly, and monthly attendance reports.
Follow up on absenteeism, lateness, and shift anomalies; escalate concerns to HR Manager.
Track contract expirations, confirmations, and probation evaluations.
Wage & Payroll Support
Verify and compile attendance records for weekly casual wage processing.
Assist in preparing monthly payroll inputs—salaries, allowances, bonuses, deductions.
Ensure timely submission of statutory payments (NSSF, PAYE, LST, etc.).
Address payroll-related queries while maintaining confidentiality.
Recruitment & Onboarding
Post job ads, screen applicants, and coordinate interview logistics.
Draft offer letters, contracts, and employment documentation.
Facilitate new staff orientation and ensure a smooth onboarding process.
Conduct background checks and manage recruitment paperwork.
Employee Records & Documentation
Maintain accurate digital and physical employee files.
Regularly audit records for completeness and compliance.
Digitize records using HRIS (Mermidon).
Archive exited staff files and ensure easy retrieval when needed.
Leave & Exit Management
Track and update leave balances and approvals.
Support exit clearance procedures and compute final dues.
Conduct exit interviews and compile staff exit feedback reports.
Disciplinary & Performance Processes
Draft disciplinary letters and support documentation of hearings.
Track performance reviews and appraisal schedules.
Report cases of misconduct or underperformance to HR leadership.
Staff Welfare & Employee Relations
Act as the first point of contact for staff HR-related inquiries.
Support staff wellness and engagement activities.
Assist with conflict resolution and workplace harmony initiatives.
Compliance, Training & Reporting
Ensure HR practices comply with labor laws and company policies.
Coordinate in-house and external training programs.
Prepare HR metrics and reports (turnover, absenteeism, headcount, etc.).
Support HR audits and contribute to process improvements.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Bachelor’s degree in Human Resource Management, Business Administration (HR option), or related field.
1–2 years of hands-on HR experience, preferably in manufacturing or industrial settings.
Familiarity with Ugandan labor laws and employment regulations.
Prior experience with HRIS (e.g., Mermidon) is an added advantage.
Working knowledge of payroll and employee onboarding is preferred.
Key Competencies
Excellent communication and interpersonal skills.
High levels of confidentiality, integrity, and professionalism.
Strong organizational and record-keeping abilities.
Proficient in Microsoft Office (Excel, Word, Outlook).
Ability to prioritize, multitask, and meet deadlines.
Team player with a proactive attitude and attention to detail.
Expected Outcomes
Accurate employee attendance, payroll, and leave records.
Compliance with HR documentation and procedures.
Improved employee onboarding and engagement.
Efficient handling of HR queries and staff concerns.
Reliable support for audits, training, and disciplinary matters.
Working Conditions
Full-time position based at our Nalukolongo Head Office.
Interactions with cross-functional teams—production, logistics, and admin.
Occasional long hours during audits, payroll, or disciplinary reviews.
Occasional field visits or external stakeholder engagements.
Requires strict adherence to confidentiality and company policies.
