Human Resource and Administrative Assistant job at Seed Effect Uganda | Apply Now

Recruitment & Onboarding

• Assist with job advertising, interview scheduling, and candidate communication.

• Coordinate interview logistics and testing procedures.

• Support new hire documentation and maintain organized HR records (physical and digital).

• Facilitate staff onboarding and orientation in partnership with hiring managers.

• Ensure timely issuance of staff IDs and onboarding materials.

Staff Records & HR Documentation

• Maintain accurate personnel files, contracts, job descriptions, and appraisal records.

• Track leave balances, performance milestones, and contract renewal dates.

• Ensure confidentiality and secure storage of sensitive HR information.

• Update HR tracking tools and calendars for recruitment, probation, and leave schedules.

Payroll & Benefits Support

• Collect and verify attendance data for payroll processing.

• Assist employees with payroll and benefits inquiries.

• Support benefits enrollment and communications, including health insurance and retirement plans.

• Monitor benefits usage and assist during open enrollment periods.

Training & Development

• Coordinate logistics for training sessions (scheduling, venue, materials).

• Help identify training needs through surveys and performance reviews.

• Maintain training records and ensure compliance with mandatory programs.

• Assist in evaluating training effectiveness via feedback and assessments.

Performance Management

• Assist with performance appraisal scheduling and materials preparation.

• Support managers in setting employee goals aligned with organizational objectives.

• Track employee progress and remind managers of upcoming reviews.

• Facilitate feedback sessions and help develop employee growth plans.

Staff Welfare & Engagement

• Support wellness initiatives, devotionals, and team-building activities.

• Monitor attendance and report wellbeing concerns to HR Manager.

• Help coordinate staff engagement surveys and feedback sessions.

Office Administration & Management

• Oversee day-to-day administrative operations ensuring efficiency.

• Manage office supplies and equipment, ensuring availability and functionality.

• Develop and maintain filing systems for easy document retrieval.

• Assist with organizing company events, meetings, and minute-taking.

• Provide general administrative support across departments, including data entry and report preparation.

• Facilitate communication between field teams and headquarters.

• Manage correspondence, contract preparations, and invitations.

• Schedule meetings, appointments, and events.

Procurement & Logistics

• Monitor office supplies and manage procurement processes.

• Maintain inventory and coordinate maintenance of office equipment.

• Arrange travel logistics for staff and visitors, including transport and accommodation.

Compliance & Policy Support

• Ensure compliance with labor laws, HR policies, and organizational procedures.

• Respond to routine staff queries about HR policies and benefits.

• Support staff training on policies and procedures.

• Stay updated on HR and administrative best practices.