​

Reporting to the Country Director, the Head of Programmes will be actively involved in direct project management of specific projects and day-to-day implementation of the more complicated and strategic contracts. This includes:

Programme Management

• Lead project/programme planning together with relevant partners and stakeholders (activity and budget), in collaboration with the Grant Lead (where applicable) and Grant Officer.
• Support partners in the preparation of detailed activity implementation plan and financial utilization according to the agreed budget.
• Hold overall responsibility for the programme’s workplan and budget, including planning, monitoring and forecasting.
• Maintain the overview of implementation progress of a given programme(s) towards its goals, identifies challenges in the implementation and facilitates solutions to overcome them (activity and budget).
• Ensure that narrative and financial reports are received from the partners in line with agreements, review reports and provides feedback and follow up where needed.
• Draw up qualitative narrative reports for donors in line with agreements or provides the necessary information to the Grant Lead.
• Fulfil the role of “Implementation Manager” in our internal processes and ensures appropriate documentation and process steps are completed for the programmes under their responsibility, in collaboration with the Project Administrator.
• Ensure compliance of programme planning and implementation with LFTW-‘s policies and relevant donor requirements.
• Facilitate contracting processes with relevant partners.

Partnership Management and capacity strengthening

• Manage Partnership portfolio for respective mandate areas.
• Create and nurture partnerships with key government and other stakeholders in their area of responsibility, and in close collaboration with Country Director.
• Facilitate collaboration and exchange among Light for the World partners.
• Identify capacity gaps of partners that need strengthening interventions, and coordinate with relevant colleagues (where available Capacity Strengthening Officer) to develop a response.
• Identify technical challenges and quality optimisation potential in programmes and coordinate with relevant advisors and technical staff to find solutions.

Supporting partner’s self-assessment result and evaluation.

• Provide technical support to partners in the respective thematic areas through dialogue and sharing information and documentation.
• Strengthen project management capacity of partner staff throughout the collaboration (effective execution and monitoring of activities).
• Provide strategic guidance and advice to partners on the preparation of project proposal development focusing on identification, development (planning), feasibility and budget development.
• Networking and Representation
• Represent Light for the World in relevant meetings, networks, taskforces and fora in line with thematic and programmatic responsibility.
• Identify opportunities and partnerships that may be relevant for Light for the World beyond thematic and programmatic responsibility and refer to appropriate colleagues.
• Represent the Country Director in their absence where needed.
• Conduct joint planning, exchange and strengthen collaboration with like-minded organisations.
• Where available, collaborate on advocacy initiatives. Where not available, the Head of Programmes might be requested to lead advocacy initiatives in their area of responsibility.

Proposal Development processes

• Support the design team during proposal development by providing relevant information on partners, previous experiences, approaches, gaps, etc.
• Upon request, lead or review programme proposals.

People Management

• Lead, manage, and support programme staff through effective recruitment, performance management, coaching, capacity building, and development plans.
• Foster a positive team culture, ensuring clear communication, staff well-being, accountability, and alignment with organisational values and policies.
• Ensure efficient team structures, delegation of responsibilities, regular feedback, and coordination across programme teams to deliver quality results.

Safety & Security

• Maintain and update safety & security plans, risk assessments, contingency plans, and ensure clear communication of changes to staff.
• Provide security advice and support for project planning, incident management, travel safety, and staff training.
• Oversee security equipment, engage with local security networks, liaise with third-party providers, and collaborate with global security teams.