Grants and Contracts Officer job at PATH | Apply Now

The Contracts and Grant Officer will have the following key responsibilities:

• Work collaboratively with the Vaccines and Immunizations program Administrator, the Senior Program Manager (Civil society Engagement) to prepare and or modify sub-agreement award documents.

• Participate in pre-award assessment processes and ensure organizations have the capacity to appropriately manage their subawards.

• Participate in the analysis and evaluation of grant applications.

• In collaboration with the program and finance teams, develop grant budgets that correspond with subrecipient’s technical scope of work.

• Maintain the subaward pipeline tracker on a monthly basis and ensure subrecipients have adequate liquidity and spend within the obligated thresholds.

• Ensure subrecipients comply with donor regulations and that the basic cost principles are upheld in all transactions reported.

• Work collaboratively with the finance team and the program staff to monitor subrecipient performance to ensure that financial reports are in sync with program deliverables.

• Receive and review subrecipients’ periodic financial report for completeness, accuracy and compliance to grant terms and conditions .

• Receive and review the subrecipients’ invoices for reimbursements in a timely manner.

• Work with the finance team and ensure subrecipient disbursements are made in a timely manner by preparing complete and well-supported disbursement requests.

• Monitor subrecipients’ expenditures against approved budgets and program objectives/milestones and that there is compliance to reporting as per the grant agreement.

• Provide ongoing technical assistance, mentorship and on-the-job training as necessary to Sub Awardees to administer their sub agreements in compliance with all terms and conditions.

• Transfer grants management skills to local partners at site level.

• Ensure amendments to the contract are developed and processed in a timely manner, whenever required.

• Address problems or concerns with management of subawards in a timely and effective manner.

• Maintain a list/log for each subrecipient of significant deficiencies and the status for each deficiency, e.g., resolved, steps being taken.

• In collaboration with the Finance team, provide identified capacity building training to Sub Awardees on the basics required to manage the grant based on appropriate donor rules and regulations.

• Hold accountable subaward focal point persons for the closing of all outstanding audit and review findings and that these are addressed and resolved in a timely manner.

• Assist in the sub agreement closeout process.

• Provide ad hoc reports to the Finance and Operations Director or other staff as requested in a timely and accurate manner.