Funding Officer job at Saferworld | Apply Now

Roles and responsibilities: Support to proposal writing (approx. 35%) 

• Produce and keep up to date organisational data and supporting documents for inclusion in fundraising proposals; 

• Assist fundraising colleagues in the preparation and submission of fundraising proposals, providing support as required to specific countries or thematic areas;

• Support in relationship building especially for trusts and foundations by researching key information, supporting logistics for meetings, contributing to drafting compelling proposals together with other colleagues 

• Compile information and documentation in response to donor due diligence requests and file accordingly;

• Write briefing notes and other materials to support the CEO/HoF and others to lead on donor relationships effectively; 

• Ensure Saferworld’s organisational details are kept up to date on relevant (online) donor portals. 

Prospect research (approx. 30%) 

• Identify new funding opportunities, including from multilateral donors, governments, trusts and foundations and commercial opportunities, through high quality research, using a range of prospect research platforms and resources; 

• Work with fundraising colleagues to produce research into funders and funding opportunities, which will contribute to resource mobilisation plans; 

• Communicate funding opportunities internally with relevant information and deadlines; 

 Keep up-to-date with funding and donor trends within the sector by reviewing relevant funding reports/analysis, attending (mainly virtual) events and sharing feedback and notes with funding colleagues; 

Tracking funding activity and performance (approx. 25%) 

• Establish and maintain effective systems and processes for tracking and analysing funding activity, including the organisation-wide funding database and training of colleagues in its use as required; 

• Ensure the fundraising database (CiviCRM) is kept up to date and all records of fundraising applications (and their outcomes), grants, contracts and donor intelligence are accessible and accurate; 

• Extract and analyse data on funding activity and performance for inclusion in management and board reporting, liaising closely with the Fundraising Leadership Team; 

• In liaison with fundraising colleagues, the HoF, and the Head of Operations, support on improving ways of working with the fundraising database. 

Funding administration and support (approx. 10%) 

• Organise and co-ordinate agendas with the Funding Working Group (weekly) and Funding Leadership Team (monthly) and record and follow up on actions from meetings and other fundingrelated events; 

• Support the Funding Leadership Team in the collection and analysis of funding data against key performance indicators for presentation to the senior leadership and Board; 

• Lead on compiling and circulating fundraising news in the internal newsletter. 

Key working relationships

This role will provide critical information on upcoming funding opportunities for Saferworld’s programme, research and advocacy staff in the UK, Africa, Asia, and the Middle East. The role will also liaise with the finance team, grant managers, relevant staff in country programmes as well as affiliate offices in the US and Brussels and ensure that up to date information is captured on funding activity across the organisation. From time to time, this role will also communicate with external donors. 

Specifically: 

• Fundraising Working Group (comprising of colleagues leading on fundraising efforts across the organisation) – providing fundraising colleagues with critical information on upcoming funding opportunities relevant to Saferworld; as well as providing support as required in the successful submission of fundraising applications. 

• Fundraising Leadership Team – liaising regularly in the collection and analysis of funding data against key performance indicators for presentation to the Senior Leadership and Board. 

• Grant Managers, Finance Team and relevant staff in country programmes as well as in affiliate offices in the US and Brussels – ensuring that information is captured on fundraising activity across the organisation. 

• Communications Team – support with regularly providing fundraising updates for internal communications, coordinate in developing materials for use with trusts and foundations, individual and major gifts donors. 

• Donors, external fundraising working group – to keep up to date on what is happening in the sector. From time to time, this role will also communicate with external donors, including to ensure Saferworld keeps organisational information up to date on relevant donor portals. 

Scope and accountability 

• Decision making and limits of authority N/A 

• Financial resources Whilst this post does not have budget responsibility, the accurate recording of financial information is critical and contributes to analysis of income projections, match funding requirements etc. 

Other resources 

• Maintaining the funding database and ensuring high standards of data input 

• Training and advising colleagues on the use of the funding database 

• Working with the IT team to refine the database in line with evolving data needs o People management N/A 

Legal, regulatory and compliance responsibility 

• Become familiar with IATI standards and regulations and support colleagues to ensure that the organisation is IATI compliant 

• Support fundraising colleagues to provide relevant data and documents in support of donor due diligence processes 

• Support colleagues to ensure compliance with GDPR