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Full-time
Fleet Usage Administrator Job at Hariss International Limited
Hariss International Limited
Job Description
The Fleet Usage Administrator is responsible for monitoring, managing, and optimizing the utilization of the organization’s commercial trucks. This role ensures efficient vehicle allocation, accurate usage tracking, compliance with company policies, and cost-effective operations to ensure that the company meets its sales delivery aspirations.
Duties, Roles and Responsibilities
Essential Duties and Responsibilities:
1) Fleet Operations & Utilization Management
- Allocate sales orders to trucks ensuring at least 95% weigh load utilization.
- Track vehicle availability and coordinate scheduling to meet operational needs.
- Ensure 100% Journey management planning for all loaded trucks.
- Work closely with drivers and dispatch to improve efficiency and resolve usage issues.
- Coordinate with delivery destination to ensure quick offloading & trucks turn around < 6hrs per delivery.
- Exit loaded trucks in time as per set KPIs for day and night shifts.
- Process and post driver Per diem in SAP.
2) Data Management & Reporting
- Maintain accurate records of vehicle usage, deliveries, mileage, fuel consumption, and driver assignments in line with compony policy.
- Analyze fleet usage data and generate reports on performance, utilization, and costs.
- Prepare and send daily dispatch reports to the manager and share them via group mail or WhatsApp.
3) Fuel & Cost Control
- Manage fuel issuance & usage and monitor fuel efficiency trends.
- Post fuel usage in SAP and reconcile usage daily.
- Identify opportunities for cost savings and operational improvements within the fleet.
3) Compliance & Safety Management
- Ensure compliance with company fleet policies, safety regulations, and legal requirements during execution of the role.
- Investigate and report delivery incidents or misuse of fleet vehicles.
- Perform any other duties as maybe assigned by the line manager
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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