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You would be responsible for:

• Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:
• Financial resources management through planning, guiding, controlling of the resources in accordance with UNFPA rules and regulations.
• Preparation and monitoring of budgets of management projects.
• Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Processing of cost-recovery bills in Quantum for the services provided by UNDP.
• Carry out financial analysis and ensure oversight of all resources managed by the CO and provision of high-quality professional advice to the CO management.
• Prepare timely and accurate donor reports.
• Undertake continuous analysis and monitoring of the CO’s financial situation, and preparation of regular updates on the status of financial resources.
• Ensure full compliance, of financial activities, financial recording/reporting systems with UNFPA’s rules, regulations, policies and strategies; proper design and functioning of the financial resources management.
• Support the IPs in preparation for the annual HACT Audit, preparing audit action plans and following up on the implementation of the audit recommendations by the IPs.
• Implement operational and financial management strategies; adapt processes and procedures to maximize effectiveness and efficiency focusing on achievement of the following results:
• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UN rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Conduct CO finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
• Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
• Elaboration and implementation of cost saving and reduction strategies.
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNFPA staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
• Supervise delivery of effective and efficient financial services to UNFPA’s staff and clients (payments, F10 settlements, reversals, petty cash, vendor initiation, etc.).
• Establish internal expenditures’ control system which ensures that all transactions are duly authorized; AP vouchers are matched and posted; payrolls are posted; travel claims and other entitlements are duly processed; receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNFPA rules, policies and procedures.
• Facilitate effective budget management of office resources; elaborate proper mechanisms to eliminate deficiencies in budget management.
• Exercise proper control of CO accounts, focusing on achievement of the following results:
• Build systems and procedures to ensure proper use and regular reconciliation of balance sheet accounts; organize timely collection of receivables and settlement of liabilities;
• Ensure oversight of Operating Fund Account (OFA); ensure full compliance of CO transactions with OFA policy; overview regular reconciliations of OFA accounts;
• Coordinate financial closure activities and submission of all due certifications to HQ; overview preparation of monthly and quarterly accountability checklists;
• Ensure correct coding of all CO transactions by chart of account elements including oversight over correct use of account and implementing agency codes;
• Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Control of the Accounts Receivables and maintenance of the General Ledger.
• Facilitate building and sharing knowledge of finance among Country Office staff:
• Stay abreast of new IPSAS-related policies and Quantum upgrades; organize regular learning events for staff;
• Organization of trainings for the operations/ projects staff on Finance;
• Synthesis of lessons learned and best practices in Finance;
• Contributions to knowledge networks and communities of practice and share any updates with other CO colleagues
• Ensures proper CO cash management focusing on achievement of the following results:
• Timely review of cash position for local mobile banking account to ensure sufficient funds on hand for disbursements for workshop allowances. Timely identification and recording of receipts for income application.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNFPA staff at HQ on the results of the investigation when satisfactory answers are not obtained.
• Primary contact with mobile bank management on routine operational matters including negotiation of rate on transactions.
• Transaction and stop payment approval on mobile banking systems.
• Approval and submission of monthly mobile account reports to management.
• Timely and accurate approval of mobile account reconciliation, including documented review of exceptions.
• Timely preparation of monthly workshop allowances cash flow forecast for use by Operations Manager and Programme Specialists. Liaison with programme units to obtain estimate of their cash requirements.
• Role as cashier for cash disbursements made on site.
• Perform any other duties as may be assigned by the management of the Country Office.