Executive Secretary job at Donswift Company | Apply Now

1. Administrative Coordination

• Oversee and streamline daily administrative operations across the organization.

• Plan, coordinate, and manage logistics for Board meetings, Annual General Meetings (AGMs), workshops, conferences, and other organizational events.

• Ensure effective execution and timely follow-up of all event-related activities.

2. Documentation & Records Management

• Maintain accurate records of all meetings, including minutes, attendance, and actionable items.

• Develop and manage an efficient filing system that ensures easy access to documentation while maintaining confidentiality.

3. Membership Support & Communication

• Serve as the primary liaison for organizational members, managing inquiries, correspondence, and communications.

• Facilitate the onboarding process for new members, including orientation on policies and membership benefits.

4. Compliance & Governance Support

• Assist the Executive Director in preparing documentation for audits, regulatory submissions, and compliance reporting.

• Monitor reporting schedules and compliance deadlines, and coordinate with relevant stakeholders to ensure timely submissions.

5. Executive Support

• Provide direct administrative support to the Executive Director and Chairperson, including scheduling, correspondence, report preparation, and presentation development.