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About the Organisation
Founded in 2014, Women in Technology Uganda (WITU) is a non-profit started by women for women. The goal of the organization is to transform the lives of women and girls from underserved communities into successful technologists and entrepreneurs. We achieve this through carefully working with communities and their people to bring lasting change.
Executive Assistant to the Executive Director job at Women in Technology Uganda (WITU) | Apply Now
Kampala, Uganda
Women in Technology Uganda (WITU) is a nonprofit organization founded in 2014 with the mission to empower young women and girls, particularly from underserved communities, by providing them with practical skills, tools, and work opportunities to become innovative technologists and entrepreneurs. Since its inception, WITU has gained recognition for its impactful programs, including the WITU Hub, which serves as an accelerator for women-led businesses, and the Digital Jobs Center, which connects young women to the digital economy.
The organization fosters a collaborative and inclusive work culture, offering job opportunities that align with its mission and values. WITU has evolved from a grassroots initiative into a prominent national nonprofit, expanding its reach to over 35 districts across Uganda and engaging with and empowering over 6,000 young girls and women annually. The organization's innovative business model focuses on creating repeatable and sustainable programs, products, services, and business models that support its core goals.
Core values include empowerment, innovation, and inclusivity. While specific corporate social responsibility initiatives are not detailed, WITU's work inherently contributes to community development and social change. For more information, visit their website at witu.org
Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Executive Assistant to the Executive Director job at Women in Technology Uganda (WITU)
Full Time
Deadline:
31 Dec 2024
Job Title
Executive Assistant to the Executive Director job at Women in Technology Uganda (WITU)
Women in Technology Uganda (WITU)
Job Description
Job Title: Executive Assistant to the Executive Director (Admin Jobs)
Organisation: Women in Technology Uganda (WITU)
Duty Station: Kampala, Uganda
The Executive Assistant (EA) to the Executive Director provides high-level administrative support, ensuring the smooth and efficient management of the Director’s day-to-day operations. This role involves proactive calendar management, communication facilitation, assistance with proposal writing, project coordination, and acting as a critical point of contact across the organization. The EA will handle confidential information, maintain professionalism under pressure, and exhibit impeccable organizational skills. The ideal candidate will also have experience in supporting fundraising efforts, such as drafting proposals and engaging with donors.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested candidates should send their cover letters and resumes to info@witu.org
Deadline: 31st December 2024
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How to Apply
Calendar & Schedule Management
Manage and maintain the Executive Director’s calendar, including scheduling appointments, meetings, and travel.
Anticipate and resolve scheduling conflicts proactively.
Ensure the Executive Director’s time is optimized, balancing competing priorities effectively.
Communication & Correspondence
Serve as the main liaison for internal and external communications directed to the Executive Director.
Draft, proofread, and finalize correspondence, reports, and presentations.
Co-write and assist with fundraising proposals and donor-related communications.
Filter inquiries, redirecting them to appropriate departments or individuals as needed.
Online job portal
Meeting & Event Coordination
Plan and coordinate meetings (in-person and virtual), including securing venues, handling logistics, sending invitations, and preparing necessary materials.
Record and distribute meeting minutes, track action items, and ensure timely follow-ups.
Support the organization of fundraising events and donor meetings.
Travel & Expense Management
Arrange and manage complex travel itineraries (domestic and international), accommodations, and ground transportation.
Prepare comprehensive travel plans and ensure the Executive Director is well-briefed prior to trips.
Process expense reports, maintain accurate records, and reconcile related expenses.
Information & Document Management
Organize and maintain confidential files, ensuring information is easily accessible and secure.
Conduct research, compile data, and produce reports or summaries on topics as requested by the Executive Director.
Maintain and update donor and partner records.
Project Support & Coordination
Assist in planning, implementing, and monitoring special projects or organizational initiatives.
Track deadlines, deliverables, and milestones, ensuring timely completion and effective communication.
Collaborate with teams on fundraising campaigns and initiatives.
Office Administration & Vendor Relations
Oversee administrative tasks related to the Executive Director’s operations, such as ordering supplies, managing subscriptions, and liaising with vendors.
Provide guidance and support to other administrative staff as needed.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications:
Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
5+ years of experience as an Executive Assistant or in a similar senior administrative role, ideally reporting to senior leadership.
Proven experience in fundraising support, including drafting proposals and engaging with donors.
Skills & Competencies:
Exceptional organizational and time-management skills.
Excellent written and verbal communication abilities.
Proven ability to handle sensitive and confidential information with discretion.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting tools (e.g., Zoom, Teams).
Strong problem-solving and decision-making skills, with a proactive and resourceful approach.
Knowledge of donor management systems and fundraising processes is a plus.
Adept at building strong relationships and demonstrating professionalism with colleagues, partners, and stakeholders.
Working Conditions:
Primarily an office-based role with occasional travel as needed.
May require working beyond regular business hours to meet urgent deadlines or support critical projects.
