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Executive Assistant job at Habitat for Humanity Uganda (HFHU) | Apply Now
Are you looking for Administrative jobs in Uganda 2025 today? then you might be interested in Executive Assistant job at Habitat for Humanity Uganda (HFHU)
About the Organisation
Habitat for Humanity Uganda (HFHU) is a non-profit organization committed to providing safe, decent, and affordable housing solutions to low-income families, fostering sustainable communities, and improving living conditions across Uganda. With a strong reputation for transforming lives through housing programs, HFHU is widely recognized for its impactful work in reducing poverty and homelessness. The organization promotes an inclusive and collaborative work culture, valuing employees and volunteers who are passionate about social change, and offers diverse job opportunities with flexible work arrangements.
Established as part of Habitat for Humanity International, HFHU has evolved by adopting innovative housing models, including microfinance solutions, climate-resilient homes, and partnerships with local stakeholders. The organization has expanded its reach across Uganda, empowering vulnerable communities through housing, water, sanitation, and financial literacy programs.
HFHU operates with core values of integrity, accountability, and servant leadership, ensuring every project aligns with its mission. Corporate social responsibility is at the heart of HFHU’s work, supporting disaster response, environmental sustainability, and economic empowerment initiatives. For more information, visit www.habitat.ug.
Kampala, Uganda
Full Time
Job Title
Executive Assistant job at Habitat for Humanity Uganda (HFHU)
Habitat for Humanity Uganda (HFHU)
Job Description
Job Title: Executive Assistant
Organisation: Habitat for Humanity Uganda
Duty Station: Kampala, Uganda
Job Summary:
The Executive Assistant will support the National Director in managing daily operations, communications, scheduling, and administrative functions. The role ensures smooth coordination of Board, SMT, and other strategic meetings with strategic partners and stakeholders. It requires a highly professional, organized, and proactive individual with excellent communication and time management skills.
Duties, Roles and Responsibilities
Executive & Administrative Support
Manage the ND’s calendar, schedule appointments, and coordinate travel logistics.
Draft, format, and manage correspondence, reports, and briefing materials.
Screen and prioritize emails, calls, and inquiries addressed to the ND.
Support the ND in external engagements and follow-ups.
Meeting & Event Coordination
Schedule and organize SMT and Board meetings; prepare agendas and record minutes.
Coordinate logistics for internal and external meetings.
Maintain confidential files and official records.
Track SMT deliverables and follow-up on deadlines and action points.
Board & SMT Liaison
Serve as administrative liaison to the Board of Directors.
Organize regular Board committee meetings and quarterly Board meetings, travel, accommodations, and related logistics.
Compile and distribute Board documents, and maintain Board files and calendars.
Prepare presentation materials and reports for SMT and Board sessions.
Communication & Information Management
Communicate professionally on behalf of the ND with staff, partners, and external stakeholders.
Ensure timely dissemination of information and updates from the ND’s office.
Maintain both digital and physical filing systems for secure document access.
Manage the ND’s online platforms and act as social media handler when requested.
Provide administrative support on other strategic assignments as required.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Education: Bachelor’s Degree in Business Administration, Office Management, Hospitality, or related field.
Years of Related Experience: Minimum of 3 years in a similar executive support role in a reputable organization.
Preferred – in addition to minimum:
Experience working with executive leadership and Boards.
Previous exposure to non-profit or donor-funded environments.
Required Knowledge & Expertise
Strong organizational, interpersonal, and communication skills.
Proficiency in Microsoft Office and digital collaboration tools.
Detail-oriented with excellent writing, reporting, and presentation abilities.
High level of professionalism, discretion, and integrity.
Ability to work independently and manage multiple priorities under pressure.
Ability to act with a high level of confidentiality at all times.
How to Apply
Submit a cover letter, CV, and academic documents (as one PDF, max 35MB) to hr@hfhuganda.org
Addressed to: The National Director, Habitat for Humanity Uganda, Plot 1026, Lukadde Road, Kira Ward, P.O. Box 163027, Kampala
Deadline: 22nd August 2025
NB:
Only shortlisted candidates will be contacted. Hard copies will not be accepted. Canvassing will lead to disqualification.
HFHU is an equal opportunity employer committed to building a diverse team, and all applications shall be assessed on their individual merit. However, suitably qualified FEMALE candidates are especially encouraged to apply for any of these roles.
