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Executive Administration Officer job at SNV Uganda | Apply Now
Kampala, Uganda
Full Time
Are you looking for administrative jobs in Uganda 2025 today? then you might be interested in Executive Administration Officer job at SNV Uganda
About the Organisation
SNV is a not-for-profit international development organization that applies practical know-how to make a lasting difference in the lives of people living in poverty. We use our extensive and long-term in-country presence to apply and adapt our top-notch expertise in agriculture, energy, and water to local contexts. SNV has over 1,600 staff in more than 20 countries in Asia, Africa, and Latin America. We are proud to be a not-for-profit organization that uses project financing to implement our mission. This requires us to work efficiently and to invest in operational excellence.
In its new Strategic Plan period (2022-2030), SNV will aim to deepen partnerships with financial institutions, governments, and private sector to expand our impact driven finance portfolio. We will continue to position ourselves as a premium organization and invest in making knowledge flow to and from the frontline and catalyse partnerships that transform the agri-food, energy and water systems which enable sustainable and more equitable lives for all.
Job Title
Executive Administration Officer job at SNV Uganda
SNV Uganda
Job Description
Job Title: Executive Administration Officer
Organization: SNV Uganda
Location: Uganda
Deadline: Tuesday, 29th July 2025
Reports To: Country Director
Employment Type: Full-time
Position Summary
SNV Uganda is seeking a proactive, highly organized, and dependable Executive Administration Officer to support the Country Director and Country Management Team (CMT). The ideal candidate is detail-oriented, adaptable, and capable of managing a broad range of administrative, coordination, and compliance responsibilities in a dynamic environment.
This role plays a key part in ensuring smooth internal operations and strategic support across administrative, project management, communications, and compliance functions.
Duties, Roles and Responsibilities
1. Executive & Administrative Support
Provide direct administrative assistance to the Country Director and CMT.
Prepare high-quality meeting minutes and ensure timely follow-up on action points.
Track and report relevant HR, Finance, and Operations data for informed decision-making.
Support documentation and logistics related to country registration processes.
2. Project Coordination & Reporting
Coordinate project review meetings and donor reporting schedules.
Support the preparation of mid-year and annual reports.
Monitor project implementation timelines and reporting milestones.
3. Event & Meeting Management
Organize internal and external meetings, workshops, and events.
Coordinate appointments for the Country Director and liaise with the logistics team.
Ensure timely distribution of meeting agendas and accurate recording of outcomes.
4. Communications & Office Operations
Support internal and external communications, in collaboration with the Communications team.
Draft content for external platforms and manage general inquiries and correspondence.
Maintain professional and efficient front-office communication.
5. Contract & Compliance Monitoring
Track donor requirements and ensure project teams comply with contractual obligations.
Manage project documentation and upload records to SharePoint at all project stages.
Facilitate contract amendment processes as needed.
6. Filing & Document Management
Maintain orderly and accessible filing systems (both physical and digital).
Ensure compliance with SNV’s document archiving procedures.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Bachelor’s degree in Business Administration, Public Relations, Communications, Management, or a related field.
Minimum of 8 years of relevant professional experience, with the ability to work independently.
Strong organizational and administrative skills with excellent attention to detail.
Fluent in English with excellent written and verbal communication.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Demonstrated ability to work with cross-cultural teams and manage multiple priorities.
Key Competencies
Attention to Detail: Consistently processes information accurately and efficiently.
Progress Control: Ability to track and follow through on multiple tasks and team deliverables.
Service Orientation: Committed to supporting others and meeting organizational needs.
Integrity: Upholds high standards of ethics, confidentiality, and accountability.
Results-Driven: Focused on achieving goals and delivering quality outcomes.
Why Join SNV Uganda?
Be part of a leading global development partner making a tangible impact across Uganda.
Work in a values-driven, inclusive environment that promotes professional growth.
Contribute to high-profile projects aligned with national and global development goals.
How to Apply
If you meet the qualifications and are inspired by the role, we invite you to apply by submitting your CV and a motivation letter in English by Tuesday, 29th July 2025.
CLICK THE APPLY BUTTON BELOW TO APPLY
