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Full-time
Documentation Officer-Apprentice Job at African Global Logistics
African Global Logistics
Job Description
The Documentation Officer-Apprentice will be responsible for reviewing, processing, and filing documentation while ensuring the smooth operation of all documentation activities during projects. The role provides essential document control support, including record management, revision control, and the routing of updated document templates.
Duties, Roles and Responsibilities
- Propose optimization, rationalisations, and synergies to avoid duplications in documentation and reporting systems.
- Daily updates of company reporting files
- Weekly reporting meetings with clients on documentation and delivery status
- Compiling customs and shipping documents for and sending them for client's validation
- Uploading of customs and shipping documents to clients SharePoint
- Maintain on periodic basis either daily, weekly, or monthly reports as directed reflecting the highlights of the period/ progress report: main meetings held, main milestones reached, main decisions taken, and main problems solved
- Checking documents for accuracy and compliance
- Ensure that all documents are relevant and up to date and issued in line with the Correspondence and Communications Procedure
- Develop and maintain a Master Document Register containing all documents that are to be used during the project
- Controlling the flow of documents in and out of the department
- Updating and maintaining document management systems and physical records
- Maintaining the security of confidential documents
- Contribute to ongoing process improvements with focus on document accuracy, efficiency, and regulatory risk mitigation
- Develop and maintain an up-to-date PFI Register that should be available at anytime
- Participate to all safety training as required
- Adhere to all HSE requirements of the project
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://acareerbyagl.talent-soft.com/offre-de-emploi/emploi-documentation-officer-apprentice_9818.aspx
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