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Documentation Officer / Librarian job at Uganda AIDS Commission (UAC) | Apply Now
Kampala, Uganda
Full Time
Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Documentation Officer / Librarian job at Uganda AIDS Commission (UAC)
About the Organisation
The Uganda AIDS Commission (UAC) is a government agency established to coordinate and implement national HIV/AIDS programs, with the mission of reducing the prevalence of HIV, improving the quality of life for those affected, and fostering a healthy, HIV-free society. UAC is highly recognized for its pivotal role in shaping the national HIV/AIDS policy and coordinating efforts across various sectors to combat the epidemic. With a strong reputation for transparency, collaboration, and evidence-based approaches, UAC is known for its leadership in the fight against HIV/AIDS, both within Uganda and in the global community.
The commission promotes a work culture focused on professionalism, inclusivity, and a commitment to public health, offering opportunities for personal and professional growth in a supportive environment. UAC has evolved from a small advisory body to a robust organization overseeing a broad range of national programs, with partnerships across governments, NGOs, and international bodies. Through innovative strategies such as comprehensive HIV prevention campaigns, community engagement, and healthcare service integration, UAC is ensuring the sustainable management of HIV/AIDS in Uganda.
With a significant presence across Uganda, UAC reaches millions of citizens, supporting them through education, treatment programs, and policy advocacy. Its core values include collaboration, accountability, inclusivity, and compassion, driving the organization's work towards its goal of ending the HIV/AIDS epidemic. UAC is also committed to corporate social responsibility, focusing on education, outreach, and healthcare accessibility. For more information, visit www.uac.go.ug.
Uganda AIDS Commission (UAC) was established in 1992 by an Act of Parliament (Cap 208) and is under the Office of the President of the Republic of Uganda. The Act provides for the Commission to Oversee, Plan and Coordinate AIDS Prevention and Control activities throughout Uganda.
Job Title
Documentation Officer / Librarian job at Uganda AIDS Commission (UAC)
Uganda AIDS Commission (UAC)
Job Description
Job Title: Documentation Officer / Librarian
Organisation: Uganda AIDS Commission (UAC)
Duty Station: Kampala, Uganda
Reports to: Coordinator, Information Resources
Duties, Roles and Responsibilities
Package, distribute and circulate HIV/AIDS related information materials including strategic documents, reports, factsheets, messages and any other materials produced by and within UAC to stakeholders and the public.
Organize and effectively manage an up-to-date Documentation Centre through sorting, cataloguing, and labelling documents in accordance with set policies and regulations.
Respond to inquiries and establish document retrieval systems and procedures to facilitate easy access, retrieval, and distribution of documents.
Ensure safe custody of UAC information resources, through confirming that authorized personnel access and retrieve information easily.
Update and populate UAC Information Resources.
Participate in the development, updating and implementation of the document management policies and procedures.
Preserve information for extended period for HIV/AIDS Museum and Information Centre by assessing the organization’s information retention needs.
Provide technical support and guidance to UAC knowledge and information management initiatives including exhibitions, campaigns and advocacy events both at national and district level.
Advise the Commission and stakeholders on the appropriate use of and access to information both in electronic and hard copies.
Prepare Documentation Centre/ Library monthly performance reports.
Support and train employees and stakeholders on information usage, document handling and information management processes.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Qualifications:
Bachelor’s Degree in Library and Information Science or Bachelor of Information Systems or Bachelor of Records and Archives Management
Post Graduate Diploma or Master’s degree in Information Systems or Information Science from a recognized awarding institution.
Experience:
At least 6 years working experience at the level of a Librarian in a public or any other reputable private Organization/academic institution
Competences:
Effective communication skills;
Document and information management;
Multi-media/ digital resource centre management;
Application of relevant document and information management packages;
Database management;
Team work and interpersonal Relations;
Planning, organizing and coordinating;
Ethics and integrity.
How to Apply
All applications indicating the title of the position being applied for should be addressed to the Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road Ntinda, P.O Box 10779, Kampala or sent by mail to recruitment@uac.go.ug
Applicants should attach the following to their applications
Letter expressing interest
Detailed curriculum vitae with names, addresses, and phone contacts of three professional referees
Copies of relevant academic/professional certificates
Copies of previous appointments letters or contract agreements. Any period of employment not backed up by a letter shall not be considered as relevant experience
Copy of National Identity Card
Deadline: 20th December 2024 at 5.00pm
NB: Only shortlisted candidates will be contacted and will be required to present your original Academic Transcripts, Certificates and National Identity Card during interviews. UAC is an equal opportunities employer.
