About the Organisation

Since its creation in 2006, AIRD has been playing a unique role in enabling humanitarian responses; and positively impacting and saving lives of more than 20 million people across Africa

AIRD’s key focus areas have primarily been the transportation of refugees & nonfood items and extensive construction & infrastructure developments including shelters, bridges, hospitals, schools, roads, etc. Other activities include fuel management, fleet management, warehouse management, workshop management, and WASH. Our programs also work hand in hand with partners on a smaller scale to provide development support through livelihoods.

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African Initiatives for Relief and Development (AIRD) jobs

Job Title

Director of Finance And Administration job at African Initiatives for Relief and Development

Job Description

About the job
Are you a dynamic person with a very creative mind coupled with 10+ years of experience in finance, operations, administration, organisational development, a critical role in shaping an organisation? Are you a strategic leader with experience managing finance and operations in a high growth organisation? If you are and if you have the capacity to drve change for a fast growing organization, the African Initiatives for Relief and Development (AIRD) is seeking a creative and dynamic Director of Finance and Administration to work closely with the CEO and senior leadership to strengthen overall organisational capacity.

The position holder must demonstrate leadership in oversight support, capacity building, high quality compliance, development of multi-year strategic and annual business plan, analytical and best forecasting, driving strategic transformation, including risk management, contributing to the growth strategy through competitive proposal budgeting, efficient business models and cost base, driving an ambitious transformation agenda-finance, HR, risk management, procurement, administration, systems development, including technology use, business process and improvements across the organization.
This position is an exciting opportunity for an individual with a strong finance and operations background to help strengthen and expand a program model with the potential to scale both in the Africa region and globally. While closely working with country programs, affiliates, and platform functions, s/he will serve as the primary resource for financial management, Administration, HR and Compliance.

Duties and Responsibilities

Responsibilities

Finance

Oversee and lead annual budgeting and planning process in conjunction with the CEO and SMT; monitor progress and keep SMT abreast of the organization’s financial status.
Manage organizational cash flow and forecasting.
Provide overall financial oversight and monitoring, including development and implementation of sound fiscal management practices and internal controls.
Manage and oversee monthly accounting processes, including bookkeeping, payroll management, invoicing, and financial tracking of restricted grants. In this capacity, manage relationships with key external vendors, partners, and donors.
Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
Analyze and present financial reports in an accurate and timely manner; develop financial reporting materials for all donor segments and oversee all financial, project/program and grants accounting.
Coordinate, lead and timely complete the annual external audit process and report; liaise with external auditors and the finance committee of the board of directors.
Provide support to the finance committee on the Board of Directors.

Human Resources

Manage and oversee AIRD’s human resources (HR) functions, including: recruitment and hiring; benefits administration and oversight; new employee orientation, timely completion of annual staff performance assessment process and employee retention strategies.
Develop AIRD’s human resources capacity as the organization scales, enhancing professional development, compensation and benefits, performance evaluation, work force development, succession planning, training, and recruiting.
Ensure that recruiting processes are consistent and streamlined.
Establish and manage a comprehensive training program to educate employees regarding staff policies and procedures.
Work closely and transparently with all external partners, including third-party vendors, consultants, partners, authorities, donors, and auditors.
Information Technology
Oversee AIRD’s outsourced, cloud-based IT partner to ensure ongoing maintenance and quality of IT systems and infrastructure and to monitor performance against contract.
Manage and track organizational needs for computer hardware and software, procuring new equipment as needed.
Collaborate with CEO to ensure successful implementation, and ongoing management, of ERP system and platform for overall AIRD end to end business work flow management, including logistics, fundraising, program and finance.
Legal
Oversee risk management and legal activities, including business insurance; memorandums of agreement; contracts; leases, and other legal documents and agreements.
Ensure compliance with all applicable laws and regulations, including respective Government

Strategy and Business Development

Work in partnership with CEO and SMT to implement new strategic initiatives in response to an increasing demand for AIRD’s services.
Work in partnership with CEO and SMT to develop strategic plan for AIRD, including developing multiyear corporate strategy, country strategic plans, and annual business plan; Provide financial and operational input for all strategic planning processes.
Partner with CEO and SMT to represent AIRD with key stakeholders, including funders, the media, government, academic institutions, community organizations, and volunteers.
Systems and Processes (ERP)–
Contribute to the improvement of ERP system, tools, templates, and off-system applications.
Lead on ERP business support training for country teams - this includes providing training and capacity.
Take lead in building for country teams, policies, procedures, and support systems for instances.
Security
Develop and implement standard security protocols to ensure security of assets and staff.
General
Oversee general office management functions to ensure effective, high quality work environment and efficient, daily operations of physical plant and equipment.
Oversee all administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.

Qualifications and Competencies

Personal Qualities:

Strategic Thinking
Results focus
Change Leadership
Team Leadership
People Management

Key Result Areas

Multiyear corporate strategy, Country Strategic Plan and annual business plans in regard to core roles and responsibilities
Planning and implementation of HR, Finance and Administration strategies
Timeliness, regularity, and accuracy in reporting
Team development
Employee/Talent development

Key Relationships

Directors, Financial Institutions, implementing partners, donors, Government, non-profit organizations
Partners, Government authorities.
ACCA/CPA or equivalent is a MUST
Advanced Diploma or bachelor’s degree in finance or accounting and/or Human Resources Management and/or organizational development.
Master of Business Administration (MBA), Accounting or Finance
A minimum of 7-10 years of experience in financial management, of program with annual budget of at least $20 Million
7 years in a senior managerial role – with specific proof handling HR, Procurement, Finance and Administration processes
High Proficiency in computer skills, financial software and reporting systems (QuickBooks, Microsoft Apps and access) communication packages and MS Word, Excel, Power Point, etc.
Significant experience in financial monitoring, budgeting systems and internal controls.
Strong analytical, communication and problem-solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner.
Experience in working with international development partners, international nongovernmental organization (INGOs) and donors is an asset.
Experience working with ethnically diverse communities, nationalities and with projects implementing gender mainstreaming strategies.
Demonstrate high level written and verbal communication skills in English and French
Experience developing and managing strong financial and operational systems in a high-growth environment. We also seek an effective leader who can motivate, inspire, and develop a committed and diverse team. Key qualifications are enumerated below.
Proven track record in organizational budgeting and financial management. Experience with and understanding of general accounting, grant tracking, payroll management, human resources, and general business systems and functions. Demonstrated success in developing and monitoring financial systems.
Proven track record in developing and managing operational systems in a high growth organization; strong project management skills.
Tireless attention to detail and ability to complete work with the highest level of accuracy, efficiency, and quality.
Ability to work in an entrepreneurial, fast-paced environment. Strong work ethic, flexible, and able to multi-task. Ability to synthesize data, make decisions, and communicate priorities to staff. Demonstrated resourcefulness in setting priorities, executing multiple tasks, and achieving objectives.
Unwavering focus on delivering high quality, data driven results. Committed to innovation, excellence, and entrepreneurship.
Ability to think strategically and connect strong execution to broader strategic priorities and objectives.
Exceptional capacity for managing and leading people from diverse backgrounds. Committed to investing in and developing staff and positioning them to succeed. Self-directed, positive, energetic, flexible, compassionate, collaborative, and team-oriented individual.
Integrity, compassion, sense of humor, mission-oriented, and commitment to excellence.