Assistant Field Officer job at Jeeva Consult International | Apply Now

Roles and Responsibilities

Under the supervision of the Field Officer / Field Manager, the Assist Field Officer will be responsible for the following tasks,

Selection of Field Teams

• Conduct a Recruitment Needs Assessment (RNA) for field teams (based on need) and share with the FM before a request for recruitment is submitted to HR to kick-start the recruitment process. The RNA report should be accompanied with the Personnel Requisition Form (RRF) detailing the roles for the field teams being recruited

• Working with the HR department, support in the shortlisting of field teams (including FSs, and FRAs).

• Working with the HR department, ensure that there is a regularly updated list of field teams for all the different regions and districts were the company has activities.

Training and Orientation of Field Teams (FRAs and Supervisors)

• Support in planning for training/orientation of field teams by developing Field Training Agenda/Timetable, Field Training Manual and protocols and share them for review and approval

• Ensure that all required training/orientation materials are availed during the training

• Support in the training and orientation of field teams

• Support in ensuring that records of field team’s attendance during training/orientation are taken and records are well kept and maintained

• After trainings/orientation sessions, support in conducting training evaluations to assess individual abilities and performances before deploying the field teams to the field. The evaluations should also check on the ability of the trainers to deliver quality training/orientation.

• Ensure that training materials are well kept

• Prepare and submit field teams training/orientation reports for review and approval.

Deployment of Field Teams

• Support in selecting and assigning field teams to different project sites while ensuring that adequate numbers of field members are deployed

• Support in developing the Field Work Itinerary (FWI) for review and approval before any field deployments are done

• Ensure that all required logistics during field work data collection are provided to the field teams in a timely manner. This including working with the DMO to ensure that data collection gadgets and accessories are provided to the field teams

• Working with the Administration team ensure that all required logistics for field work are deployed in time

Field Work Supervision, Monitoring and Reporting

• Ensure that the Field Work Supervision and Monitoring Plan as well as standard operating field protocols are followed to guide all field work supervisions

• Support in field work supervision and monitoring of field teams for the different projects.

• Prepare and submit field supervision reports at the end of every field work data collection exercise for review and approval

• Review all field supervision reports from Field Supervisors (FSs) and ensure that they have all the required information and provide feedback to FSs for any queries raised to be corrected. After reviewing and ensuring that all the reports meet the minimum requirements, then submit them.

• Prepare an overall Field Supervision Report using the approved format/template consolidating all the other Field supervision reports and submit for review and subsequent submission approval

Budget Management

• Support in developing field budgets for different consultancy projects

• Support in developing the Field Departmental budgets while identifying specific items to be procured

• Prepare for processing of payment for field related costs and expenses

• Prepare accountabilities for payments made as well as respond to any queries raised by Finance

Capacity Development of Field Teams

• Design and continuously review and submit for approval the roles and responsibilities of the FSs and FRAs.

• Working with the FM and HR design and organize training and orientation programs for Field Supervisors to continuously improve their capacity in conducting field work supervision.

• Ensure that FSs are time and again provided with up-to-date information from management on any changes and innovations within field work supervision and management

• Working with FM, manage and attend to any conflicts related to field work and raise any disciplinary concerns to HR through the FM for redress. A conflict resolution plan/flow should be designed at departmental level before involving the HR department. Any conflicts forwarded to HR should be accompanied by a report on the matter, steps taken to address the issues and areas that need further redress by the HR.

• In addition to the above roles and responsibilities, the AFO may be assigned others roles by the FM and the MD from time to time.