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Assistant Administrative Secretary job at Mbarara University of Science and Technology (MUST) | Apply Now
Mbarara, Uganda
Full Time
Are you looking for Administrative jobs in Uganda 2025 today? then you might be interested in Assistant Administrative Secretary job at Mbarara University of Science and Technology (MUST)
About the Organisation
Mbarara University of Science and Technology (MUST), established in 1989 through the Mbarara University of Science and Technology Statute, is a public institution located in Mbarara City, Uganda. Its mission is to provide quality and relevant education at national and international levels, with particular emphasis on science and technology and its application to community development . MUST is recognized for its academic excellence and has earned national and international acclaim for best practices in outreach and community relations.
The university fosters a work culture that emphasizes academic freedom, innovation, and community engagement, offering job opportunities in various academic and administrative roles. Since its inception, MUST has evolved into a center of academic and professional excellence in science and technology, with a focus on promoting equitable access to quality higher education, research, and innovation . The university's business model integrates teaching, research, and community service, ensuring that its graduates are equipped to contribute to national development.
With a student population of over 10,000, MUST has a significant reach within Uganda and beyond. Core values of integrity, excellence, and social responsibility guide the university's operations. MUST is committed to corporate social responsibility, engaging in various initiatives that benefit the community and contribute to sustainable development. For more information, visit www.must.ac.ug.
Job Title
Assistant Administrative Secretary job at Mbarara University of Science and Technology (MUST)
Mbarara University of Science and Technology (MUST)
Job Description
Job Title: Assistant Administrative Secretary
Organisation: Mbarara University of Science and Technology (MUST)
Duty Station: Mbarara, Uganda
Duties, Roles and Responsibilities
Taking and transcribing dictation and producing error free work.
Receiving and disseminating correspondences, mails and other information for the office.
Organizing meetings.
Maintaining and updating the desk diary.
Taking minutes at meetings and circulating decisions to relevant action offices.
Creating files and filing documents appropriately.
Managing the movement of files into and out of the department.
Drafting responses and communications for the supervisor.
Receiving and guiding clients.
Managing office imprest, materials and supplies.
Monitoring the usage and maintenance office machines and equipment.
Maintaining office cleanliness and orderliness.
Supervising support staff.
Any other duties that may be assigned from time to time.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
An honors Bachelor’s Degree in Office Management and Secretarial Studies, Administration and Secretarial Studies, or a related field from a recognized institution.
At least two years working experience in a reputable institution shall be an added advantage.
How to Apply
Applicants should indicate three names, telephone contacts and e-mail addresses of professional referees; and should request at least two of the referees to separately send sealed confidential reference letters attesting to the applicant’s competencies and suitability for the job applied for to the address below before the closing of the advert.
Applicants must use the application form which should be downloaded from the website www.must.ac.ug.
Applications should be submitted to the address below not later than Friday 29th August, 2025 at 5.00 pm East African time.
The Chief Human Resources Officer Mbarara University of Science and Technology,
P.O. Box 1410, Mbarara E-mail: appointments@must.ac.ug
Hard copy applications should be delivered to:
Central Registry,
Ground floor,
Estates and Works Block,
Kihumuro Campus,
Mbarara (7 kms on Mbarara-Bushenyi Road)
Note: Only shortlisted candidates shall be contacted.
Deadline: 22nd August 2025
