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About the Organisation
Archivist job at Ecobank Uganda | Apply Now
Kampala, Uganda
Ecobank Uganda is a bank in Uganda that operates as a commercial bank under a license granted by the Bank of Uganda, the central bank and national banking regulator. It is a leading financial institution dedicated to delivering innovative banking solutions and fostering economic growth with a mission to provide accessible, secure, and customer-focused services that empower communities and businesses.
Renowned for its strong reputation and regional recognition, the bank has built a legacy of excellence and resilience, continuously evolving its business model through the integration of advanced digital technologies and tailored financial products.
With a rich history marked by strategic expansion and adaptive leadership, Ecobank Uganda offers a dynamic work culture that values diversity, professional growth, and work-life balance, providing a wide range of career opportunities and flexible work arrangements designed to attract and retain top talent.
Guided by core values of integrity, innovation, and customer-centricity, the institution is committed to corporate social responsibility by actively supporting community development, financial literacy programs, and environmental sustainability initiatives. For more information, visit [Company Website
Are you looking for Bank jobs in Uganda 2025 today? then you might be interested in Archivist job at Ecobank Uganda
Full Time
Deadline:
12 Nov 2025
Job Title
Archivist job at Ecobank Uganda
Ecobank Uganda
Job Description
Job Title: Archivist
Organisation: Ecobank Uganda
Duty Station: Kampala, Uganda
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
All suitably qualified and interested candidates are encouraged to apply online at the APPLY Button below.
Deadline: 12th November 2025
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How to Apply
Business and Financial performance
Maintain the Records and Archives Management Programme (RAMP) to ensure effective information dissemination across the institution.
Develop and maintain an Automated Records Management System to enhance efficiency and reduce operational costs.
Supervise off-site archives and ensure all records are properly stored and maintained for cost-effective retrieval and reference.
Customer Excellence
Ensure efficient and timely retrieval of documents to support internal and external customer service requirements.
Maintain a log of document retrieval requests and ensure proper management of associated service charges.
Guarantee accessibility of accurate and reliable records to facilitate smooth business operations and informed decision-making.
Leadership and people management
Train and guide staff on proper records management procedures, including file creation, maintenance, and closure, to ensure quality and consistency.
Promote a culture of accountability, professionalism, and continuous improvement within the EBS Unit
Process, control and operational performance.
Implement, monitor, and control the Bank’s Records Management Policy in line with the overall Bank strategy in liaison with Head EBS
Ensure compliance with data protection and privacy regulations, maintaining confidentiality and integrity of all records.
Oversee disaster preparedness and recovery policies related to record preservation and access.
Ensure that records are protected against unauthorized access and data breaches/ leakages.
Strategic initiatives
Align records and archives management practices with the Bank’s strategic objectives and regulatory requirements.
Integrate records management with business continuity and information security frameworks.
Identify opportunities to digitize and automate records and fleet operations for improved efficiency and data integrity.
Continuously review and enhance the policies and procedures to align with evolving business needs and regulatory expectations.
SERVICES
COMMERCIAL
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INDUSTRIAL
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RESIDENTIAL
Bachelor’s degree in Records and Archives Management, Library and Information Science, Business Administration, or a related field.
Experience
Minimum of 5 years’ experience in Records Management or Information Governance within a financial institution or large organization.
Proven experience in Records management operations, including vendor management and compliance monitoring.
Experience in developing and implementing automated record-keeping systems is an added advantage.
Knowledge of data protection laws and records retention standards is essential
Skills & Personal Attributes
Strong analytical and organizational skills.
Excellent knowledge of records classification, indexing, and archival systems.
Proficiency in digital record-keeping and document management systems.
Strong communication, negotiation, and report-writing skills.
High attention to detail with the ability to manage multiple priorities.
Sound understanding of operational controls, compliance, and governance frameworks.
Proficient in MS Office and database management tools.
High integrity and confidentiality.
Proactive problem solver with a hands-on approach.
Self-driven and results oriented.
Strong leadership and teamwork abilities.
Customer-focused with a continuous improvement mindset.
Adaptable and sensitive to cross-cultural work environments.
