Aeronautical Information Management Officer (AIMO) job at Uganda Civil Aviation Authority (UCAA) | Apply Now

Flight Management plan        

• Receives flight plans delivered physically, or via telephone, fax and email and ensures their accuracy, completeness, conformity with ICAO format, and compliance with national and international regulations.

• Checks whether flight crew have flight permission or military clearance prior to their operations.

• Ensures flight crew has cleared their aeronautical charge payments and revenue dues prior to their operations.

• Disseminates flight plans via the Aeronautical  Fixed Telecommunications Network (AFTN), phone and any pther available means to all Air Traffic Control Units, Designated authorities, SAR units (when requested) Including those along the aircraft route of flight to  destination and alternate aerodrome.

• Maintains an up-to-date record of Repetitive Flight Plans.

Provision of face-to-face Briefing and Facilitation of self-briefing to pilots.

• Briefs the air crew on conditions or change in facilities, services, procedures or hazards operationally significant to their flights.

• Updates the NOTAM Board and navigation warning display.

• Distribute Pre-flight Information Bulletins (PIBs).

• Ensures that appropriate Meteorological information from meteorological department is readily available.

NOTAM Management  

• Receives edits and formats raw data necessary for promulgation of NOTAM, or TRIGGER NOTAM.

• Promulgates NOTAM or TRIGGER NOTAM and checks for their validity, completeness, correctness and coherence.

• Disseminates NOTAM, and/or TRIGGER NOTAM both locally and internationally in accordance with the series via the Aeronautical Fixed Telecommunications Network (AFTN) or Automatic Message Handling System (AMHS).

• Collates incoming NOTAM, or TRIGGER NOTAM for inclusion in the Pre-flight Information Bulletin (PIB)

• Prepares and prints relevant PIB to Pilots for each flight.

Coordination       

• Coordinates with ATS units for purposes of monitoring flight progress and advises all parties (CFS, BirdScare, marshallers,      customer care, and aircraft operators) accordingly.

• Originates and receives aircraft movement and coordination messages (Departure, Arrival, Delay, Cancel, Change)

• Coordinates flight information and weather conditions, as required to neighboring flight information centres and to all flights that require the information

• Maintains a daily aircraft movement log (Departures and Arrivals) for billing and strategic planning.

Management of ICAO and AIM technical Library     

• Maintains up-to-date AIM technical libraries at the briefing office, Soroti airfield and AIS headquarters

• Incorporates amendments into ICAO and CAA documents.

• Receives, actions and maintains a record of international publications (AIP, AIP amendments, AIP supplements, NOTAM lists, AICs and ICAO documents)

• Prepares aeronautical documents/publications for exchange with other states.

• Maintains an up-to-date record of holders of the Uganda AIP.

Management of the Integrated Aeronautical Information Package     

• Collects, analyzes, verifies, compiles, and prepares aeronautical data or information from related technical services for inclusion in the Integrated Aeronautical Information Package (IAIP) as appropriate.

• Publishes as appropriate and disseminates Uganda’s IAIP.

• Prepares and distributes monthly checklists and lists of valid NOTAMs.

• Prepares a list of all Uganda AIP subscribers on payment basis and submits it to CAA finance department for invoicing annually.

• Maintains AIM publications subscription database.

• Updates the AIM publication distribution lists.

• Updates AIP text in frame maker as necessary.

Production, maintenance, display and distribution of aeronautical charts 

• Collects aeronautical data for use to develop or amend charts in the Uganda AIP.

• Analyzes and formats the aeronautical data into an acceptable state for entry and processing into the AIM and /or eTOD database.

• Collects and collates raw data for development and updating of aeronautical maps/charts.

• Prepares, drafts, prints and distributes maps and charts as per the current subscription list.

• Prints approved maps and charts and distributes them nationally and internationally.

• Maintains the inventory of maps and charts and ensure they are up to date.

• Plots, updates and displays navigation warnings on wall charts

Provision of aeronautical Fixed telecommunications service and Aeronautical mobile service     

• Mans the international Aeronautical Fixed Telecommunications Network circuit and national network circuits at the communication centre and facilitates an orderly and continuous flow of message traffic and/or digital data from the centre.

• Mans high frequency air/ground position to receive and transmit advice and information relative to the safe and regular conduct of flights.

• Prepares, transmits, receives and delivers flight plans, departure messages, NOTAMS (Notice to Airmen), flight clearances, emergence messages, crash messages, search and rescue messages, air traffic meteorological reports, loads and coordination messages on AFTN circuits and maintain accurate record of all messages

• Transmits and receives aircraft clearance requests and /or permits for over flight and landing permission both on HF and AFTN circuits

• Receives and transmits search and rescue information as required.

• Delivers and receives air traffic service messages to/from aircrafts on High frequency radio and maintain flight progress reports while closely coordinating with air traffic services on flights

• Guards ICAO assigned High Frequencies on 24-hour basis

• Ensures that communication equipment is in serviceable condition so as to transmit accurate messages

• Handles distress /emergence communications in accordance with prescribed ICAO procedures

• Maintains AMS, AFTN services and station operations logbooks

• Coordinates flight information and weather conditions, as required to neighboring flight information centres and to all flights that require the information

Quality Management  

• Implements Quality Management by performing all unit functions

• Provides information on safety hazards, warnings and precautions

• Checks and ensures for the good Quality of Raw data provided for Promulgation of NOTAM

• Monitors the validity of incoming and issued NOTAM, or TRIGGER NOTAM and initiate action of either cancellation or replacement of invalid NOTAM, or TRIGGER NOTAM.

Aerodrome control       

• Issues information and clearances to aircraft under aerodrome control to prevent collisions between aircraft and between aircraft and obstructions during all phases of flight that lie within the jurisdiction of aerodrome control

• Alerts the rescue and firefighting services;

• Informs aircraft under aerodrome control of any depletion of the aerodrome emergency services;

• Provides approach control service when carrying out the functions delegated by approach control;

• Supplies the following information to approach control and in accordance with the unit instructions, approach radar control:

• pertinent data on IFR, special VFR and VFR traffic including departures, missed approaches, and overdue aircraft

• Appropriate items of essential aerodrome information.

• Informs the aerodrome authority when it becomes apparent that there is a deterioration in the state of the aerodrome or associated facilities for which the aerodrome authority is responsible;

Safety Management System

• Participates in the implementation and maintaining of the safety policy and objectives

• Performs the safety responsibilities of Officer detailed in the UCAA Aviation Safety Handbook

• Understands the Emergency Response Plan