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Administrative Officer job at Norwegian Aid International | Apply Now
Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Administrative Officer job at Norwegian Aid International
About the Organisation
Norwegian Aid, encompassing organizations such as the Norwegian Refugee Council (NRC), Norwegian Agency for Development Cooperation (Norad), and Norwegian People's Aid (NPA), is committed to promoting global development, humanitarian assistance, and peacebuilding, with a significant presence in Uganda. These entities are renowned for their dedication to human rights, transparency, and impactful interventions, earning them trust and recognition across Africa and beyond. They foster inclusive and mission-driven work environments that prioritize professional growth, diversity, and meaningful contributions, offering roles in program management, research, logistics, and advocacy.
With decades of experience, Norwegian Aid organizations have evolved from post-war relief efforts to multifaceted global actors addressing contemporary challenges. Their innovative approaches include sustainable development models, community-based programming, and digital tools for monitoring and evaluation. Operating in over 35 countries, with a strong footprint in Uganda, they focus on areas such as refugee protection, education, food security, and legal assistance.
Core values like solidarity, dignity, accountability, and empowerment guide their operations. Their commitment to corporate social responsibility is evident through partnerships with local communities, support for marginalized groups, and initiatives promoting environmental sustainability. For more information, visit www.nrc.no, www.norad.no, and www.npaid.org.
Kampala, Uganda
Full Time
Job Title
Administrative Officer job at Norwegian Aid International
Norwegian Aid International
Job Description
Company: Norwegian Aid International
Location: Uganda
State: Uganda
Job type: Full-Time
Job category: Administrative Jobs in Uganda
The Administrative Officer will work with finance officer on activities related to budgets for new funding, project/project preparation and submissions, progress reports, developing and planning budgets for each project strategic area and assists in forecasting future resource needs
Duties, Roles and Responsibilities
The duties and responsibilities of the officer will entail: –
Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donor.
Maintaining an inventory register;
Ensuring assets are insured;
Ensuring maintenance of office equipment, facilities and assets,
Generating reports on operations, maintenance and utilization of equipment, assets and facilities.
Recommend approvals of project operating invoices and vouchers for payment.
Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.
Maintaining an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.
Manage office transport system, track vehicle and motorbike expenses and highlight concerns
Liaise with Human Resource on hiring and orientation of project staff.
Manage timesheet tracker per project and maintain leave schedules.
Coordinate archiving of project files.
Coordinate project meetings and take minutes.
Facilitate processing of travel requisitions.
Coordinate clearance of project(s) visitors and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and office space.
Prepare welcome packet for visiting scientists.
Person Specification
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
For appointment to this grade a candidate must have:
Key Requirements
Bachelor’s Degree in Public Administration, Political Science, Business Administration/ Accounting/ Finance or its equivalent qualification from a recognized institution;
Knowledge of administrative, budgetary, financial, and human resources policies and procedures;
Have proficiency in computer applications.
Key Skills and Competencies
Planning skills
Communication and reporting skills.
Team player
Interpersonal skills
Excellent financial and management skills
Ability to multi-task and take initiatives with minimal supervision.
Ability to work with minimal supervision, within strict deadlines and flexible to ad-hoc schedules
Ability to manage complex assignments, plan, and monitor budget expenditures.
How to Apply
All Applications to be sent to Simiyu@norwegianaid.org by 17th December 2024, only shortlisted candidates will be contacted.
