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Administrative Officer job at Norwegian Aid International | Apply Now
Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Administrative Officer job at Norwegian Aid International
Kampala, Uganda
Full Time
About the Organisation
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Job Title
Administrative Officer job at Norwegian Aid International
Norwegian Aid International
Job Description
Company: Norwegian Aid International
Location: Uganda
State: Uganda
Job type: Full-Time
Job category: Administrative Jobs in Uganda
The Administrative Officer will work with finance officer on activities related to budgets for new funding, project/project preparation and submissions, progress reports, developing and planning budgets for each project strategic area and assists in forecasting future resource needs
Duties, Roles and Responsibilities
The duties and responsibilities of the officer will entail: –
Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donor.
Maintaining an inventory register;
Ensuring assets are insured;
Ensuring maintenance of office equipment, facilities and assets,
Generating reports on operations, maintenance and utilization of equipment, assets and facilities.
Recommend approvals of project operating invoices and vouchers for payment.
Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.
Maintaining an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.
Manage office transport system, track vehicle and motorbike expenses and highlight concerns
Liaise with Human Resource on hiring and orientation of project staff.
Manage timesheet tracker per project and maintain leave schedules.
Coordinate archiving of project files.
Coordinate project meetings and take minutes.
Facilitate processing of travel requisitions.
Coordinate clearance of project(s) visitors and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and office space.
Prepare welcome packet for visiting scientists.
Person Specification

SERVICES
COMMERCIAL

SERVICES
INDUSTRIAL

SERVICES
RESIDENTIAL

SERVICES
COMMERCIAL

SERVICES
INDUSTRIAL

SERVICES
RESIDENTIAL

SERVICES
COMMERCIAL

SERVICES
COMMERCIAL

SERVICES
COMMERCIAL

SERVICES
COMMERCIAL

SERVICES
INDUSTRIAL

SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
For appointment to this grade a candidate must have:
Key Requirements
Bachelor’s Degree in Public Administration, Political Science, Business Administration/ Accounting/ Finance or its equivalent qualification from a recognized institution;
Knowledge of administrative, budgetary, financial, and human resources policies and procedures;
Have proficiency in computer applications.
Key Skills and Competencies
Planning skills
Communication and reporting skills.
Team player
Interpersonal skills
Excellent financial and management skills
Ability to multi-task and take initiatives with minimal supervision.
Ability to work with minimal supervision, within strict deadlines and flexible to ad-hoc schedules
Ability to manage complex assignments, plan, and monitor budget expenditures.
How to Apply
All Applications to be sent to Simiyu@norwegianaid.org by 17th December 2024, only shortlisted candidates will be contacted.