top of page

Administrative Officer job at Norwegian Aid International | Apply Now

Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Administrative Officer job at Norwegian Aid International

Kampala, Uganda

Full Time

Deadline: 

17 Dec 2024

About the Organisation

You can help us to make a difference to the lives of children and families living in poverty now. Donate, take part in an event, fundraise for us or become a corporate partner. It could be the most powerful thing you do today.

Job Title

Administrative Officer job at Norwegian Aid International

Norwegian Aid International

Job Description

  • Company: Norwegian Aid International

  • Location: Uganda

  • State: Uganda

  • Job type: Full-Time

  • Job category: Administrative Jobs in Uganda

The Administrative Officer will work with finance officer on activities related to budgets for new funding, project/project preparation and submissions, progress reports, developing and planning budgets for each project strategic area and assists in forecasting future resource needs

Duties, Roles and Responsibilities

The duties and responsibilities of the officer will entail: –

  • Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donor.

  • Maintaining an inventory register;

  • Ensuring assets are insured;

  • Ensuring maintenance of office equipment, facilities and assets,

  • Generating reports on operations, maintenance and utilization of equipment, assets and facilities.

  • Recommend approvals of project operating invoices and vouchers for payment.

  • Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.

  • Maintaining an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.

  • Manage office transport system, track vehicle and motorbike expenses and highlight concerns

  • Liaise with Human Resource on hiring and orientation of project staff.

  • Manage timesheet tracker per project and maintain leave schedules.

  • Coordinate archiving of project files.

  • Coordinate project meetings and take minutes.

  • Facilitate processing of travel requisitions.

  • Coordinate clearance of project(s) visitors and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and office space.

  • Prepare welcome packet for visiting scientists.

  • Person Specification


Get a professional CV. Comes with a free cover letter
Get a Professional CV today. Comes with a free cover letter
Get a professional CV Today

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

Qualifications, Education and Competencies

For appointment to this grade a candidate must have:

Key Requirements

  • Bachelor’s Degree in Public Administration, Political Science, Business Administration/ Accounting/ Finance or its equivalent qualification from a recognized institution;

  • Knowledge of administrative, budgetary, financial, and human resources policies and procedures;

  • Have proficiency in computer applications.

 

Key Skills and Competencies

  • Planning skills

  • Communication and reporting skills.

  • Team player

  • Interpersonal skills

  • Excellent financial and management skills

  • Ability to multi-task and take initiatives with minimal supervision.

  • Ability to work with minimal supervision, within strict deadlines and flexible to ad-hoc schedules

  • Ability to manage complex assignments, plan, and monitor budget expenditures.

How to Apply

All Applications to be sent to Simiyu@norwegianaid.org by 17th December 2024, only shortlisted candidates will be contacted.


Related Jobs

Ultimate Interview Pack with over 50 toughest interview questions
Online Courses - Apex Accounting School
Lets help you make a CV that wins interviews. Get a professional CV today!
ADRA Uganda
2 Project Coordinators jobs at ADRA Uganda
21 Feb 2025
ADRA Uganda
GIZ
Junior Administrative Specialist WatSSUP job at GIZ Uganda
23 Feb 2025
GIZ
UAP Old Mutual Life Assurance
Business Development Officer Sacco’s job at UAP Old Mutual Uganda
16 Feb 2025
UAP Old Mutual Life Assurance
UAP Old Mutual Life Assurance
Business Development Officer Corporate Business job at UAP Old Mutual Uganda
16 Feb 2025
UAP Old Mutual Life Assurance
Pride Microfinance
Credit Administration Officer job at Pride Microfinance Ltd
12 Feb 2025
Pride Microfinance
Get a Professional CV
bottom of page