Administrative Assistant job at Infectious Diseases Institute (IDI) | Apply Now

Administer agreements and contracts with multiple partners; this may include negotiating term contracts for project-related services (e.g. transportation services, patient care logistics etc)

Ensure the procurement, shipping, storage and installation of project related goods and materials (working with relevant IDI staff, through the IDI procurement system)

Assist in project financial management:

Maintain appropriate documentation of project financial management policies and procedures as well as project transactions

Support budget preparation and monitoring

Provide monthly and quarterly expenditure forecasts, especially petty cash floats.

Support timely expenditure approval and payment processing

Ensure that appropriate expenditure documentation and information is transmitted to the finance department on a timely basis.

Assist in preparation of reports for internal and external use; assist in meeting reporting obligations to study principal investigators and sponsors.

Support the communication and resolution of staff related administrative requirement between study staff and the other IDI departments, these include annual renewal of practicing licenses, contract renewal, queries with staff enumeration etc

Coordinate all project logistics including procurement, transportation, shipping , storage and maintenance.

Administer agreements and contracts with multiple partners including project service providers

Support the submission of study related regulatory documentation and liase with the various regulatory bodies to attain the required approvals.

Other duties as may reasonably be assigned

Handling meetings and follow up of Action points

Ensure timely procurement of supplies

Ensure that all sites have