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About the Organisation
ALIGHT, formerly the American Refugee Committee (ARC), is an international non-profit, non-sectarian organization that has provided humanitarian assistance and training to millions of beneficiaries over the last 40 years. In 2011, Alight helped nearly 2.5 million people get essential services to regain their health and take back control of their lives. Alight works with its partners and constituencies to provide opportunities and expertise to communities of refugees and internally displaced persons in seven countries in Africa, Asia and Europe, including Iraq, Kosovo, and in the Darfur region of Sudan and is currently providing for emergency relief and recovery in Haiti. Alight provides shelter, clean water and sanitation, health care, skills training, microcredit education, protection to help survivors of war and natural disasters to rebuild their lives with dignity, health care, security and self-sufficiency.
Administrative Assistant job at ALIGHT | Apply Now
rwamwanja youth inovation group, rwamwanja refugee settlement, Uganda
ALIGHT Uganda is a leading humanitarian organization dedicated to providing life-saving assistance to refugees, internally displaced persons, and vulnerable communities in Uganda. With a mission to help people in crisis achieve health, safety, and dignity, ALIGHT is recognized for its effective programs in health, education, economic empowerment, and water, sanitation, and hygiene (WASH). The organization enjoys a strong reputation for its commitment to inclusive, innovative, and impactful solutions. ALIGHT fosters a collaborative and supportive work culture that values diversity, respect, and a shared commitment to improving lives.
The company offers various job opportunities and flexible work arrangements, empowering employees to contribute meaningfully to their mission. Since its inception, ALIGHT has evolved by integrating technology, improving its response mechanisms, and expanding its presence to meet the growing needs of displaced and vulnerable populations across Uganda. Their innovative business model emphasizes partnerships with other humanitarian organizations, local governments, and community groups to maximize the impact of their work.
ALIGHT operates on a national scale, reaching thousands of individuals across Uganda through its various initiatives. The organization’s core values include accountability, respect, innovation, and empowerment. As part of its corporate social responsibility efforts, ALIGHT Uganda is committed to supporting sustainable development and promoting human rights. For more information, visit www.alight.org.
Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Administrative Assistant job at ALIGHT
Full Time
Deadline:
12 Dec 2024
Job Title
Administrative Assistant job at ALIGHT
ALIGHT
Job Description
Job Title: Administrative Assistant (US NGO Jobs)
Organisation: ALIGHT
Duty Station: Rwamwanja, Uganda
Salary Scale: UGX 1,000,000 – 1,300,000 (Gross P/Month)
Reporting to the Operations Officer, the Administrative Assistant will be will be responsible for providing general Administrative support at the field level to ensure that the office is running in a smooth and efficient manner. S/he will be responsible for managing the Office Store in line with Operations guidelines.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
All suitably qualified and interested applicants should apply online at the Apply Button below.
Deadline: 12th December 2024
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How to Apply
Receive and attend to visitors with professionalism and good customer care.
Prepare and send office correspondences as requested.
Receive, record, sort and distribute all office correspondences (mail/deliveries and courier) on a daily basis.
In collaboration with the Operations department, ensure the availability of necessary office supplies.
Provide support to administrative and logistic arrangements of programme activities such as meetings, trainings and workshops etc.
Carry out all administrative procedures relating to the role of Administration effectively and in a timely manner.
Photocopy and file all field office documents as assigned.
Ensure that the reception area and ensure that it has good ambiance on a daily basis by ensuring that it is tidy and presentable.
Ensure that the reception area has all necessary stationery and material (e.g. pens, forms and brochures) available for both guests and ALIGHT Rwamwanja Operations.
Record all office supplies’ movements in and out of stores, ensuring the stock cards are kept up-to-date.
Compile quarterly needs for office supplies and submit to Operations Officer for onward approval and procurement.
Produce monthly stock utilization report for office supplies for submission to the supervisor.
Work closely with Operations Officer to ensure that the general office comfort items, garden / compound and sanitary supplies and materials are acquired timely, stocked and available for use by Incentive worker cleaners.
Ensure that the correct authorization procedures at every step of the process are complied with i.e. documents signature, budget management, quality control for incoming goods and payments.
Provide support to store keeping in the proper management of the stocks and the supply procedures.
Monitor all movements of items in & out of the warehouse (stock cards, store ledger, electronic stock reporting).
Support the monitoring of stock balances and advise the Program staffs on shortages according to minimum stock requirements.
Assist in conducting monthly physical inventory of all stock inclusive of spare parts and consumable items.
Assist in preparation of warehouse Stock tracking report and submit to operations on a monthly basis.
Support in booking accommodation for all staff travelling to Rwamwanja Office from other Sites / Offices upon request from the Operations Officer.
Ensure all invoices for accommodation, with supporting Travel Authorization Forms are forwarded to Finance Office for prompt settlement.
Plan, organize and provide support in the preparation of events, trainings, workshops and meetings at ALIGHT Rwamwanja Field Office.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
A Bachelor’s degree in Business Administration, Commerce, Accounting or any relevant field.
At least three (3) years’ relevant working experience in a busy organization preferably in a humanitarian agency.
Must have experience in stores management, operations and logistics handling.
High level of integrity and confidentiality.
Excellent computer, writing and communication skills, including proven report writing skills.
Good interpersonal skills.
Ability to work in a team.
