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About the Organisation
Administrative Assistant (Projects) job at Harvest Training and Consultancy (U) Ltd | Apply Now
Kampala, Uganda
Harvest Training and Consultancy (U) Ltd, established by a team of experienced professionals, is an approved and recognized provider of professional courses in Uganda. Located at Kalmax Building, Office Suite D12, Plot 48 Bombo Road, Kampala, the company offers programs such as CPA(U), ATD, CTA, ACCA, and CIPS. Their mission is to equip individuals with professional skills across various disciplines, enhancing career prospects through quality education. While specific details about their reputation and recognition are limited, their affiliation with recognized professional bodies suggests a commitment to quality.
The company fosters a work culture that emphasizes professionalism and continuous learning, offering job opportunities in various roles, with work arrangements designed to support personal and professional growth. Over time, Harvest Training and Consultancy has evolved to meet the educational needs of aspiring professionals, embracing innovative teaching methods and a business model focused on accessible, flexible learning.
With a team size ranging from 10 to 50 employees, the company serves a broad clientele, contributing to the development of skilled professionals in Uganda. Guided by core values of integrity, excellence, and service, Harvest Training and Consultancy is committed to corporate social responsibility initiatives aimed at positively impacting the community. For more information, visit their official website at https://www.harvestuganda.net
Are you looking for Administrative jobs in Uganda 2025 today? then you might be interested in Administrative Assistant (Projects) job at Harvest Training and Consultancy (U) Ltd
Full Time
Deadline:
1 Aug 2025
Job Title
Administrative Assistant (Projects) job at Harvest Training and Consultancy (U) Ltd
Harvest Training and Consultancy (U) Ltd
Job Description
We are looking for a proactive, organized, and service-oriented Administrative Assistant to join our projects team in Kampala. This role requires a polished communicator who can manage front office duties with professionalism, while providing administrative support to ensure efficient project operations.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
ONLINE APPLICATION ONLY!
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How to Apply
Maintain a clean, welcoming reception area and professionally receive and direct visitors.
Answer phone calls, take messages, and route calls to the appropriate departments.
Handle all incoming and outgoing mail and courier services, including tracking and record-keeping.
Manage meeting room bookings and ensure access, security, and readiness of rooms.
Coordinate travel logistics, including flights, ground transportation, and hotel bookings.
Manage the diary and schedules of a Partner/Director, including briefing them before meetings.
Support visiting Partners/Directors with office access, hotel arrangements, and transport.
Assist in organizing meetings, conferences, trainings, and other corporate events.
Monitor and reorder office supplies, kitchen items, and consumables to ensure availability.
Process procurement documents such as LPOs, GRNs, and support invoice tracking.
Coordinate maintenance and servicing of office equipment and ensure water supply delivery.
Conduct background research and compile information for reports and presentations.
Maintain proper administrative records and support compliance with documentation protocols.
Prepare and submit courier recharges, transport costs, and supplier invoices; track approvals and payments.
Attend departmental meetings, take minutes, manage follow-ups, and support internal communications and knowledge sharing.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Required Qualifications & Experience
Minimum of a Diploma in a business-related field
At least 2 years of experience in reception, front office management, administration, or a similar role within a medium to large organization
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong communication and interpersonal skills
Must be a Ugandan citizen or have a valid Ugandan work permit
Core Competencies
Excellent written and verbal communication skills
Strong organizational and time management abilities
Client-focused, proactive, and self-motivated
Adaptable with the ability to manage ambiguity and change
Professional demeanor with keen attention to detail
Solid understanding of business processes
Knowledge of financial and procurement procedures
Skilled in report writing and project coordination
Experience with calendar management and administrative workflows
Access to a world-class professional environment, career development, and competitive benefits
