Accounts Assistant (G5) job at EAC Civil Aviation | Apply Now

Function 1: (including expected results)

Managing office petty cash within the Agency rules and Regulations including requisition for replenishment and posting all petty cash vouchers in Sun-System achieving results as:

• Records of petty Cash transactions.

• Data for petty cash budgeting.

• Accounting for the cash issued .

• Recovery of petty cash not accounted for.

• Use of petty cash in line with the required rules.

• Smooth running of operations.

Function 2: (including expected results)

Reconciliation of Assets and liabilities achieving results as:

• Data for financial statements.

• Data for accurate valuation of the Agency assets.

• Data for management of Agency’s assets.

• Ease of settling of the Agency’s liabilities.

• Updated values of assets and liabilities.

Function 3: (including expected results)

Initiating the Payroll payment process achieving results as:

• Data for payroll updates.

• Production of pay slips/pay statements in time.

• Payment of salaries in time.

• Convenience to staff on salary related matters.

Function 4: (including expected results)

Preparing Monthly Diplomatic VAT Returns achieving results as:

• Compliance to diplomatic laws and requirements.

• Utilization of diplomatic privileges on taxes.

Function 5: (including expected results)

Assisting the Accountant in Periodic Financial Reporting achieving results as:

• Timely production of financial reports.

• Convenience for the users of the financial reports.

Function 6: (including expected results)

Processing supplier invoices to ensure all relevant documents are attached for verification, checking and approval for payment purposes resulting into:

• Accuracy on payments made to supplies.

• Conveniency and expediency in effecting payments to suppliers.

• Good relations with suppliers.

Function 7: (including expected results)

Liaising with Procurement and contract managers on any issues that may arise with regard to supplier accounts resulting into:

• Expediency in processing payments to suppliers.

• Correction of errors arising on invoicing and receipting to do with suppliers.

• Good relations with suppliers.

Function 8: (including expected results)

Assisting in the preparation of the financial reports for Technical Committee (Finance and Administration achieving results as:

• Data for preparation of the reports.

• Accurate reports for the Committee to work with.

• Timely reports for the Committee meetings.

Function 9: (including expected results)

Reconciliation of all receipts and issue the official receipts to payers once funds are received resulting into:

• Records of payments received.

• Accountability for cash received.

• Management of cashflows.

Function 10: (including expected results)

Assisting the Accountant in carrying out inventory counts in stores and of fixed assets in line with the Rules and Regulations resulting into:

• Accurate stores inventory.

• Replenishment of stores in time.

• Updated assets register.

• Compliance to rules and regulations to do with stores and assets.

Function 11: (including expected results)

Filing of all the vouchers processed into the box files correctly to ensure easy future access to the documents in the Finance office resulting into:

• Availability of those records as and when required.

• Proper storage and security against destruction.

• Data for future reference.