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3 Office Assistant jobs at Jhpiego | Apply Now
Kampala, Uganda
Full Time
Are you looking for administrative jobs in Uganda 2024 today? then you might be interested in Office Assistant jobs at Jhpiego
About the Organisation
Jhpiego is a global health nonprofit organization dedicated to improving the health of women and families by providing transformative health care solutions and advancing innovative approaches to health systems strengthening. With a mission to prevent the needless deaths of women and children by improving health care delivery systems and ensuring access to quality care, Jhpiego has earned widespread recognition for its leadership in maternal, newborn, and child health, as well as its work in reproductive health and HIV/AIDS prevention. Known for its strong reputation in public health, the organization is valued for its evidence-based, sustainable, and culturally relevant solutions.
Jhpiego fosters a collaborative and inclusive work culture, emphasizing respect, diversity, and professional development, offering employees a supportive environment with opportunities for growth, a flexible work-life balance, and competitive benefits. Established in 1973 as part of Johns Hopkins University, Jhpiego has grown from a small technical assistance provider to a global health leader, operating in over 40 countries and delivering impactful programs in maternal health, family planning, and disease prevention.
The organization’s innovative approach blends research, technology, and local knowledge to create scalable, adaptable solutions that improve health outcomes in some of the world’s most challenging settings. Jhpiego's size and reach have made it a key partner to governments, international organizations, and local communities, making a difference through sustainable health interventions. Guided by its core values of excellence, innovation, and equity, Jhpiego continues to make a lasting impact on global health. Through its corporate social responsibility initiatives, Jhpiego invests in capacity building, health workforce development, and improving health access for underserved populations. For more information, visit www.jhpiego.org.
Jhpiego is implementing a five-year Urban Health Activity in Kampala, Mukono and Wakiso with funding from the United States Agency for International Development (USAID). The Activity aims to strengthen urban health systems and improve equitable health outcomes among all urban dwellers by working with districts, municipalities, and the Kampala Capital City Authority to provide quality primary healthcare services. It also focuses on optimizing available resources and enhancing private sector capacity to ensure sustainable improvements in health outcomes and a more resilient urban healthcare system. The Activity will address poor quality of care, congestion in public health facilities, uncoordinated referral system, weak community and surveillance structures, limited private sector capacity, and gaps in enabling environment results in poor health outcomes. The project's key expected results include the following: improved access to and use of quality, maternal, newborn and child health (MNCH), family planning/reproductive health (FP/RH), nutrition, and malaria services and improved disease outbreak response.
Job Title
3 Office Assistant jobs at Jhpiego
Jhpiego
Job Description
Job Title: Office Assistant (3)
Job ID: 2024-6637
Location:UG-Kampala
Category: International Positions
Employment Status: Full-Time
Purpose of Position
The Office Assistant will ensure the smooth running of the project office. This includes maintaining office cleanliness and assisting with office duties, assists Admin Officer to maintain the office as required by Jhpiego policies. Work with other staff members to ensure that this support is provided. The Office Assistant is expected to be flexible and work longer than office hours. The office assistant will be expected to report to work early to clean, maintain and assist with office duties.
Duties, Roles and Responsibilities
Responsibilities
Ensuring the kitchen is well maintained – clean and neat, arranging the cupboards and maintaining clean kitchen equipment.
Assisting in making photocopies of documents, letters, training materials and assisting with other office needs. Binding photocopied documents as necessary.
Setting up of the office conference room as well as refreshments for meetings as required
Preparing tea for office staff as needed and maintaining kitchen supplies and toiletries.
Assisting the Administration officer when necessary: Answer the telephone, forwards calls, provide phone assistance for outgoing calls ensuring messages are passed on clearly and accurately.
Receive visitors and direct them as necessary.
Assisting with garbage collection and disposal.
Maintaining office plants by ensuring regular watering and checking against pests
Doing office errands either using public transport as need arises.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Required Qualifications
Minimum “A” Level education
Certificate in Business Administration
Minimum five years’ experience providing general cleaning services and refreshments in a busy office
Preferred Qualifications
Able to communicate in English
Be able to prioritize tasks to ensure that time and office resources are optimized
Must be honest and polite
Flexible and able to handle multiple tasks
Social and able to work with various teams
Ability to work with minimum supervision – being responsive, proactive, and self-motivated
How to Apply
APPLICATION DEADLINE IS MONDAY 16TH DECEMBER 2024. APPLICATION MAY CLOSE EARLIER AS WE ARE SHORTLISTING ON A ROLLING BASIS.
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans
