Transport Manager job at True North Consult | Apply Now

Ensure all matters concerning the fleet are handled on time both within the Workshop and Upcountry to ensure maximum turn around.

Manage the team (N-1) including Fleet drivers, Workshop and Subcontracted Transport

Inform N-1 of the entity strategy/evolutions and communication on required alignments

Build & adapt the logistics services offer according to market situation or market anticipation, capacity of the organization, profitability and associated risk level in coordination with Sales department and General Management

Monitor quality of service of the Uganda fleet to generate the required turn truck around to achieve budget target (Kenya/EDRC/South Sudan) including KPI’s based on number of trips, number of containers delivered in time, number of trips/available truck

Manage the operational relationship with AGL Internal Departments or direct clients

Receive instructions from the client (internal or external) prior to cargo delivery or collection (Mainly Aid & Relief clients)

Inform the client (internal or external of delivery/ collection status)

Alert the client in case of operational issue (potential/ real)

Drive the deliveries for vehicle service while controlling overheads and Workshop costs

Based on the received cargo delivery/ collection requests, prepare/ validate the operations planning and inform COMs and FOPs

Track the fleet (via central GPS system) and ensure optimization of the mobilized means

Organize and control the documentation transmission: Delivery proof (POD, RCN) to COM units and interchange to container Logistics Manager

Liaise with QHSE for audit recommended actions implementation

Analyze and focus on staff costs: casuals, extra- work

Monitor and challenge workshop costs: Gas, Oil, Tyres etc.

Implement any option that would allow decreasing costs (training for drivers, road selection)

Report any operational issues (including cargo) to COMs/ FOPs in charge

Request instructions in case of arbitrations to be rendered between cargo deliveries

Alert N+1 in case of significant operational issue (impact on quality of service, invoicing, sensitive client)

Inform N+1 and sales department of all quotation non-compliant with COM goals (gross margin, turnover, feasibility.)

Identify and work on the issues raised during the files processing whatever in the responsibility scope or not. 

Receive work order from internal departments and generate the JMP accordingly Subcontracted Transport

Provide subcontracted transport for both internal and external needs with emphasis on service delivery, profitability and cost control

Select the authorized subcontractors. The selection of subcontractors with risky profile (limited means or quality of service, weak financial situation, competitor…) must be submitted to COO validation

Ensure all subcontract trucks fulfil contractual obligations in terms of performance and safety

Closely liaise with the Transport Department as first choice transporter for all company delivery needs

To collect and distribute all signed Waybills and empty interchange reports

Provide reporting on the performance of the department

Provide daily clear tracking reports to all internal or external clients as agreed

To negotiate the best rates and provide effective solution for efficient transport provision

To ensure that all transporters that are engaged have a signed transport agreement with BTL and have in place, adequate Goods in Transit license in accordance with the Group Policy

Monitor the cost level of the department to have and protect the Group’s interests at all time

Workshop

Manage and distribute the day-to-day workshop administration activities including but not limited to procurement, stock management / control, job planning / preventive maintenance scheduling…

Coordinate workshop daily meetings in conjunction with the Workshop Administrator and his/her foremen in order to plan the activities and assist in identifying / solving issues.

Coordinate and supervise the utilization of the workshop software management system (MAXIMO and/or others). Ensure that data is entered in a timely fashion and accurately.

Hold regular stock takes (quarterly minimum) in conjunction with Finance and reconcile the physical from the system records. Analyze the discrepancies and revert with the relevant explanations / corrective action plan.

Manage the procurement process of spare parts, tires, oil & lubes requirements. Take direct ownership of the international procurement part. Ensure that we buy our spares at the best price possible without compromising on the quality.

Ensure all the LPO books issued to the workshop are well controlled and accounted for.

Manage and control the petty cash float issued to the workshop.

Put in place regular benchmarking exercise to assess the price of spare parts. Identify and select the best vendors through a compliant process. Negotiate the best credit terms to the benefit of AGL Uganda.

Prepare weekly, monthly, quarterly reports as per management requirements.

Be the Super-User of the workshop software management tools (MAXIMO and/or others). 

Assist in preparing procedures (SOPs) aiming at reinforcing the controls /security measures in the workshop, reducing the level of expenses, improving the workflow. Assist in monitoring and analyzing discrepancies / anomalies such as but not limited to cost per unit, price of spares