Tender Administrator job at Double Q Company Limited | Apply Now

• Oversee the entire tender process from receipt of tender invitations to submission.

• Review and analyze tender requirements to ensure understanding and compliance with specifications and deadlines.

• Prepare, compile, and submit tender documentation, ensuring accuracy and completeness.

• Coordinate with internal teams, including sales, legal, and technical departments, to gather necessary information and documentation for tenders.

Documentation and Compliance:

• Maintain an organized database of all tender documents and correspondence.

• Ensure compliance with company policies, industry regulations, and tendering requirements.

• Track and manage deadlines to ensure timely submission of tenders and adherence to contractual obligations.

Bid Coordination:

• Liaise with suppliers, subcontractors, and other external parties to obtain necessary information and quotations for tenders.

• Assist in the preparation of bid proposals, including cost estimates, technical specifications, and compliance statements.

• Review and validate bid proposals to ensure accuracy and competitiveness.

Reporting and Analysis:

• Monitor and report on tender outcomes, including wins, losses, and feedback.

• Analyze tender results and identify areas for improvement in future submissions.

• Prepare reports and presentations for senior management on tender activities and performance.

Administrative Support:

• Provide administrative support to the tendering team, including scheduling meetings, organizing documentation, and managing communication.

• Assist in the development and maintenance of tender templates, standard operating procedures, and best practices.

• Bachelor’s degree in Business Administration, Project Management, or a related field.

• Proven experience in tender administration, procurement, or a related role, preferably within the automotive or manufacturing industry.

• Strong understanding of tendering processes, documentation, and compliance requirements.

• Excellent organizational and time-management skills with the ability to handle multiple tenders simultaneously.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with tender management software or tools.

• Strong communication and interpersonal skills, with a keen eye for detail.