Temporary Human Resources Assistant job at FHI 360 | Apply Now

• Provides administrative support for one to three functions to include development and organization of HR record keeping system, internal and external communications, and team administration organization.

• Provides technical or program support for three or more functions, e.g. interview scheduling, software maintenance and manipulation, payroll administration, orientation packet coordination, data tracking, routine immigration administrative issues, and respond to standard employee inquiries.

• Follows HR procedures for various organization and coordination of function activities to ensure clarity and efficiency for colleagues internal and external to HR and for external clients such as employment agencies, applicants, and training vendors.

• Serves as a back-up contact for employees with HR-related questions. Responds to Employee Service Center (ESC) requests.

• Follows HR practices for timely and legal filing of personnel, applicant/EEO, benefits, and immigration record keeping.

  
  

• Works with manager to establish record keeping systems.

• Coordinates with colleagues for the organization of mail and meetings (internal and external to HR), and employee events.

• Assists with coordination for communications for assigned programs, e.g. Assimilation Program, compiling a variety of packets (orientation, exit, benefit, and pension), addressing employee questions (e.g., completing claim and medical/dependent care forms).

• Assists with coordination of employee program activities (e.g., annual enrollment, flu shots, health fair, and training).

• Assists with bi-weekly payroll by organizing and preparing PARs, including signatures.

• Prepares, files, and tracks purchase requisitions, travel documents.

• Work with manager to create, maintain and distribute HR reports.

• HRIS, compensation, benefits, employee relations, employment life-cycle, payroll, performance management.

  
  

• Has a solid understanding of all human resource functional areas and is familiar with internal policies and procedures. Suggests improvements and helps implement changes as needed.

• Assists other HR staff with employee relations by maintaining employer- employee relationships that contribute to excellent productivity, motivation and morale.

• Other duties as assigned.

Problem Solving & Impact:

• Works on assignments that are routine in nature.

• Has ability to recognize situations that deviate from accepted practice and seeks managerial advice prior to taking action.

• Errors may affect departmental function and ability to meet deadlines.

Supervision Given/Received:

• Works under direct supervision and follows specific instructions; work is subject to regular review.

• Does not change procedures without supervisor’s approval.