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Full-time
TDDAP2 Operations and Finance Officer, Uganda Job at Palladium
Palladium
Job Description
The purpose of this assignment is to support efficient programme operations and ensure sound financial management in compliance with organisational policies and donor requirements. The role contributes to effective resource utilization, strong internal controls, and timely, accurate financial and operational support for the Tackling Deadly Diseases in Africa Programme Phase 2 (TDDAP2).
Duties, Roles and Responsibilities
- Process vendor payments in compliance with organisational policies and donor requirements.
- Support compliance with internal controls and financial procedures.
- Aid the Operations and Finance Manager in the preparation of monthly petty cash report.
- Prepare and maintain monthly bank and petty cash field vouchers, Payment Approval Forms and other Palladium financial requirements under supervision of the Operations and Finance Manager.
- Maintain account records (e.g. entering transactions into excel cashbooks) and reconcile accounts on a monthly basis.
- Ensure proper filing and audit readiness of all financial records.
- Track and update project fixed assets management system.
- Undertake any other daily routine financial management activities as deemed necessary by the Operations and Finance Manager.
- Support the Operations and Finance Manager to ensure adherence to and compliance with all Palladium and FCDO policies and procedures.
- Ensure consistent implementation of company SOPs and guidelines, security protocols, and where applicable recommend modifications.
- Support procurement processes, including sourcing quotations, vendor selection, and contract administration in compliance with Palladium and donor guidelines
- Support day-to-day operational planning and coordination of programme activities.
- Coordinate logistics for programme meetings, workshops, and field activities
- Responsible for all the registration of participants during project meetings and workshops
- Coordinate all travel arrangements for relevant programme staff and visitors, in line with corporate and client security standards.
- Maintain an efficient and well-organized document management and filing system, ensuring clearly labelled and easily identifiable records on SharePoint, plus printing, copying, and binding as required.
- Take minutes of meetings and distribute them to relevant parties
- Undertake any other operational activities as deemed necessary by the Operations and Finance Manager.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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