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Your main duties and responsibilities will be:

Inventory Handling

• Undertake the receiving and verification of all supplies delivered from the regional office and ensure these comply to all the technical specifications among other aspects so that value for money is attained.
• Notify and share alerts with program teams on the arrival of their stock items to inform them of timely dispatches of these so that they support program implementation.
• Maintain the office store/warehouse and ensure that proper systems and procedures as well as appropriate safety and security provisions are implemented and maintained.
• Ensure proper documentation of all stock-related transactions by issuing the right documentation for all items moving in and out of the store’s facility, while ensuring that records are maintained accurately, and relevant formats are used for each activity.
• Support to provide the regional office with support on payment support documentation for field-based implemented activities, especially meetings where invoices and attendance sheets, among other things, are delivered in the settlement.
• Be the link between settlement-based providers and the regional office, as well as provide them with timely feedback regarding their invoice status and any other buyer-supplier relationship-related questions that may arise.

Transport & Fleet Support

• Ensure timely replenishment of fuel and ensure proper accountability and reporting of any allocations to automobiles in the settlement, as well as escalating any out-of-the-ordinary cases for support up to the country supply chain manager.
• Coordinate and plan weekly/daily movements of vehicles based on weekly transport requests forwarded by the requesters and ensure that sufficient planning and coordination of vehicle movements is in place and adhered to by all requesters.
• Work collaboratively with the regional office regarding fleet resource planning and allocation to ensure that the most appropriate allocations are made, ensuring effectiveness while achieving the highest levels of resource efficiency.
• Responsible for ensuring that daily and weekly vehicle safety checks are carried out and relevant records are kept with the checklists involved.
• Ensure that all documents and records related to the monthly vehicle reports are maintained for each vehicle file, along with the timely preparation and submission of monthly fleet-related reports to the Country Supply Chain Manager.
• Receive reports of accidents, take appropriate action together with the line manager, and make assessments of damage and subsequent action to be taken in consultation with the region and country Supply Chain Manager.

Assets management support

• Ensure that DRC operational guidelines, policy and procedures related to asset management are always adhered to and encourage staff to comply while being the point of contact on the assets aspect at the settlement level.
• Ensure transparency and accountability of the day-to-day use of all DRC assets in line with the policies of the organization, donors and audit recommendations.
• Work in close cooperation with the regional office as well as the Kampala Country Office to ensure appropriate documentation, reporting and authorization for transfers, donations and disposal of assets where applicable.

Other roles

• Prepare and submit correct reports as may be required in the role.
• Maintain a sound archiving system on the DRC SharePoint platform for all supply chain-related documentation for any reference purposes.
• Perform any other duties as may be assigned by the line manager from time to time.