Supply Chain Assistant job at International Rescue Committee (IRC) | Apply Now

• Understand, implement and or maintain standard IRC inventory management policies and procedures.

• Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).

• Advise the Supply Chain Officer of potential inventory shortages.

• Manage casual laborers in the warehouse.

• Ensure the maintenance of warehouse building(s), fittings and equipment.

• Implement and ensure clear safety procedures.

• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.

• Advise the Supply Chain Officer of warehouse-specific issues or improvements.

• Maintain the Warehouse activity, book recording all outgoing and incoming receipts and activities.

• Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.

  
  

Fleet Management

• Work with the Supply Chain Officer to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.

• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.

• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.

• Evaluate, manage, and monitor drivers.

• Supervision of IRC mechanics and general management of vehicle spare part stores and garage.

• Manage the vehicle pool (if applicable).

• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.

• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.

• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

• Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled.

• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.

• Ensure all vehicles are properly cleaned on daily basis.

• Prepare weekly and monthly report on the transport department and discuss with Supply Chain Officer.

• Signing on vehicle fuel forms for refueling and keeping accurate records and monitoring system on fuel consumption.

• Work with the Supply Chain Officer to ensure that vehicles are prepared for routine and emergency security requirements.

• Ensure that all vehicles are secure when not in use.

• Be familiar with local regulations / laws.

• Any other duties as may be assigned by the supervisor.

  
  

Goods reception and transport

• Assist in receiving all supplies.

• Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.

• Responsible for arranging and overseeing the transportation of goods in accordance with IRC procedures.

• Prioritize dispatch needs in conjunction with program.

• Prioritize air road transport in coordination with the program department and field sites.

• Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.

• Supervise truck loading and documentation follow up.

Warehousing and Inventory

• Monitor security of IRC’s storage and supplies.

• Receive completed store’s request forms and prepare the goods for issuance.

• Ensure goods and equipment are signed for received on the request form (office expendables) or waybill (all other items).

• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.

• On a monthly basis, work with the Supply Chain Officer to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.

• Update the stock record cards regularly.

• Conduct routine inventory inspection and submit report to the Supply Chain Officer in a timely manner.

Asset Management:

• Advise the Supply Chain Officer of asset-specific issues or improvements.

• Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.

• Monitor security of IRC’s assets and supplies.

• Receive completed store’s request forms and prepare the assets for issuance.

• Ensure assets are signed for received on the Equipment issue and receipt form.

• On a monthly basis, work with the Supply Chain Officer to reconcile the asset register and Asset tracking sheet and equipment issuance forms.

• Update the asset register regularly.

• Conduct routine asset inspection and submit report to the Supply Chain Manager in a timely manner.

• Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register.