Senior Procurement Associate job at International Organization for Migration (IOM) | Apply Now

In coordination with the National Supply Chain Officer, supervise the Procurement and Logistics Assistants and Procurement and Administrative Assistant in the daily operations. Conduct capacity building activities and manage performance of the staff under his/her supervision.

Assist in the planning, implementation, controlling and monitoring aspects related to procurement, common services and logistical needs to support projects and any other IOM’s humanitarian activities within the mission, including: organize and maintain systems/procedures for procurement, supply and contracting of goods/works/services, documentation, equipment up-grading, assets management.

Liaise with the Supply Chain Officer regarding procurement, common services (office management, repairs and maintenance) and service requests and requirements, to consolidate overall mission procurement requirements and optimize purchasing power.

Participate in planning procurement actions and analysis of procurement requests.

Ensure that the Purchase Requisition Forms submitted to Procurement Unit are perfectly completed; regarding needful signatures, and WBS/s. Ensure financial authorization is received from the Program Managers, RMO, CoM, and GPSU/MAC according to Purchase Authorization Threshold.

Identify service providers and participate in evaluation of vendors against performance, reliability, quality, price, delivery in respect of organizations’ best interests and donor mandates

Solicit and analyze bids for conformity to specifications, verify with Finance Unit that appropriate funds are available for each purchase.

Conduct supplier appraisals and select suppliers. Taking under consideration while conducting a bidding process, the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation.

Make sure to get a suitable delivery period which meets the projects implementation schedule.

Follow-up on purchase orders status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.

Ensure through established procedures, that all received goods/works/services are in accordance with the terms and specifications of the respective PO/Contracts.

By coordination with the Supply Chain Officer, ensure that LEG Dept in Geneva has reviewed and endorsed the agreements/contracts prior to their signature.

Ensure that the “Goods Receipt Notes” are acknowledged by the Requisitioner when the services/works are rendered and/or the goods are received and perform MIGO in PRISM.

Send all goods and assets to field offices using most efficient way.

Liaise with field offices and field procurement assistants to confirm all items sent are properly received and PRISM is updated.

Conduct first review of vendor invoices and verify compliance with POs/Contracts and goods/works/services received.

Submit with supporting documentation Payment Requests to the Finance Unit to execute in-Mission Payments or Mission Payment Requests (MPR). Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.

Liaise with the local/private transportation companies concerning transport and delivery of goods to the field locations. Coordinate the loading/offloading of the cargo when needed and hire a sufficient labor to cover the job properly.

Monitor the vendors for the compliance to the contractual agreements.

Undertake any other duties as may be assigned.