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Primary Duties

• Record all financial transactions in QuickBooks in a timely manner

• Prepare and submit monthly financial statements (including income statement, balance sheet accounts receivable and accounts payable,) Prepare monthly financial reports (budgets vs. actuals)

• Ensure an assets register is maintained

• Ensure petty cash and cash books of all projects are promptly updated Verify all transactions, vouchers for approval by FAM/D

• Support the preparation of annual budget proposals

• Review expenditures against approved budgets for all projects

• Review monthly and annual expenditure reports BVA Reports for HQ

• Ensure adequate budgets or any expenditure before initial payments

• Monitor cash flow and budget utilization against future commitments and alert FAM of areas where budgets may be exceeded.

• Extract trial balance for both local and foreign currencies and review the same on an monthly and annual basis.

• Update the accounting system (QuickBooks) budget revisions from all projects on a timely basis.

• Ensure that staff statutory deductions are correctly computed and paid to the relevant Statutory Authorities timely as required by the law

• Prepare accurate /timely expatriate staff salaries and review National staff salaries

• Manage expatriate staff salary saving scheme ensuring correct computations, proper recording and timely payment of contribution to bank as well as prompt administration of final benefits.

• Follow up on bills from service providers and ensure timely payments.

• Ensure bank statements are obtained and cheques written for AIRD reconciliations.

• Maintain cheque books and valued documents in safe custody to prevent access to unauthorized persons.

• Ensure that all procurements follow proper procedures as defined by procurement SOP

• Prepare for external audits and make available all records required by the auditions and assist them through the audit process so auditors can express their independent opinion on the status of AIRD operations

• Keep the accounts up to date and accurate at all times and Prepare end-of- month financial statements and bank reconciliations

• Follow up on accounts payable/receivable and ensure their prompt liquidation Verify payment vouchers and supporting documents before submission for approval

• Ensure all financial documents are on file and bear the correct references and budget coding.

• Ensure that expatriate /national staff Group Accident and medical insurance policies are paid for in accordance with the provisions of the budget. Any other duties as may be assigned by management.